Substitute Secretary

Substitute Secretary Massillon City Schools is seeking a Substitute Secretary for any district building. The position is per building time schedule and pays $16.00/hr. The role reports to the building principal or designee and has a deadline of until filled.

Assist in preparing correspondence(s) and other typing duties as may be directed by the Assistant Principal to include letters, newsletters to parents, student handbooks, staff handbooks, requisitions, bus requests, work orders, school programs, office forms, monthly calendars, teacher evaluations, staff directories, verification letters, if necessary Enter student discipline entry in computer and copy, mail and filing of disciplinary paperwork, if necessary Prepare discipline hearing packets as requested by Principal/Assistant Principal/Designee Assist with maintaining accurate student cum. folders Provide assistance in transcripts and employment verifications for former students, if necessary Aid in the everyday operation of the office, answer phones, and respond to all parent/community inquiries, if necessary Perform other various tasks as assigned by the Principal/Assistant Principal/Designee Prepare both statistical and routine reports, memoranda, bulletins, etc. Work on budgets with Principal/Assistant Principal/Designee Handle routine correspondence independently Input information into and retrieve from computer Instruct new employees in office procedures and duties Assist principal and guidance counselor in preparation for orientations, staff meetings and recognition of student award ceremonies. Make contact with public with tact and diplomacy Interact in a positive manner with staff, students and parentsPromote good public relations by personal appearance, attitude and conversation Attend meetings and in-services as required Any other duties assigned by the Principal/Asst. Principal/Designee

Maintain respect at all times for confidential records relating to students and staff. These include but are not limited to: Confidential records, custodial papers, IEP's, birth certificates, grades, medications, health records, court documents, papers, and written communication Work in a collaborative manner with other office personnel, students, staff and administrators Interact in a positive and professional manner with staff, students, and parentsPromote good public relations by personal appearance, attitude and conversation Train, supervise and evaluate student worker performance Operate office equipment Work in Microsoft Office Ability to email and open electronic attachments Attend meetings, in-services, & training sessions as needed Communicate ideas effectively both orally and in writing Effective, active listening skills Organizational and problem solving skills Handle multiple tasks in a timely and simultaneous manner Knowledge of Washington High School and Massillon City Schools policies and guidelines Equipment Operated Fax machine Computer/printer CalculatorCopierTypewriterLaminatorPostage machine TelephonePaper Shredder Hand Held Radio Additional Working Conditions Exposure to blood, bodily fluids, tissues and contagious diseases Interactions among unruly children Repetitive hand motion, e.g., computer keyboard, typing Interruption of duties by students, visitors, staff and/or telephone Requirement to work overtime Exposure to loud noises Requirement to travel This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.