Legal Administrative Assistant

A top Dallas law firm is seeking an Administrative Assistant to join their office. A minimum of three to five years' experience providing day to day administrative support to attorneys in transactional practice groups. Responsibilities Manage complex attorney calendars, coordinate deadlines, filings, and follow-up reminders. Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff. Provide administrative support: draft/ proofread correspondence and legal documents; prepare engagement letters; create and maintain legal files and indices. Handle time entry; manage matter intake, conflict checks, and opening/closing procedures. Process expenses and ensure timely and accurate entry. Arrange travel and meetings, including calls and calendar appointments and meeting materials. Support business development: coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking. Collaborate with Word Processing, Billing, Office Services, IT and other departments to resolve administrative needs. Maintain and update deal binders or trial details, closing sets, and electronic workspaces, if applicable. Assist with onboarding for new attorneys and staff, including scheduling and materials preparation. Maintain good working relations with cluster mates and assist with overflow of work as needed. Perform additional duties as assigned. Qualifications 3-5 years' experience providing administrative support to attorneys in a law firm. Proficient in Microsoft Office Suite required, specifically with Outlook, Word and PowerPoint. Proficiency in all firm technology including Cisco Jabber, Zoom, ZenDesk, Intapp and iManage. Strong written and verbal communication and professional client service skills across all levels of firm personnel. Highly organized with excellent time management, accuracy, and attention to detail; performs well in a fast-paced, deadline-driven environment. Works independently and collaboratively; handles pressure and shifting priorities. Demonstrated discretion and sound judgment with sensitive and confidential information. #J-18808-Ljbffr