Event Manager

DescriptionLOCATION: Metro Phoenix OfficeSTATUS: Full time/ExemptSCHEDULE: Flex in consultation with supervisorMISSION STATEMENT:The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.QUALIFICATIONS:BS/BA in Marketing, Business, Communication or related field (may substitute on a 2:1 ratio exp for education)Minimum five years' experience in special events and/or community relationsExcellent written and verbal communication skillsEvent Planning & Coordination of multiple projectsProficient in Microsoft Office software (i.e. Outlook, OneNote, Publisher)Proven experience in social media management & graphic design software (i.e. Adobe Suite, Canva)Capable of maintaining a high level of integrity and confidentialityDetail oriented, accurate and preciseExcellent organizational skillsEnergetic, personable and dependableAbility to work independently with minimal supervisionAbility to work with people from diverse backgroundsSelf-motivated and have ability to motivate othersAble to meet deadlines and work under pressureDemonstrate leadership skills with strong team player attitudeMust have own transportation w/a clean driving recordAbility to prepare and deliver presentations in large and small group settingsKnowledge of Salvation Army programs, practices, policies and organization is highly desirableMust be able to successfully pass a criminal background checkRESPONSIBILITIES:Adhere to policies and procedures, making recommendations that will improve the overall efficiency and performance of Metro Phoenix event promotion, partnership and possible fund raising in concert with the Divisional Development team.Responsible for coordinating Divisional Events and event support to all Metro Phoenix Corps as guided and approved by the Metro Phoenix City Administrator.Manage and supervise the Metro Phoenix Event Logistics CoordinatorResponsible for producing annual event and project calendar for Metro PhoenixDevelop and manage event budget(s) to submit for review and approval.Research, brainstorm and generate creative techniques and methods to continually improve upon eventsResponsible for coordinating logistics, finances, venue, preparation, planning and closeout of events.Establish contracts with vendors and venues and process for review and approvalProduce detailed event timelines, run of show in coordination with planning committee.Manage execution of Holiday Dinners to ensure operation is executed efficiently by TSA staff, committees, volunteers, vendors, etc.Coordinate and manage the use of volunteers for all Metro Phoenix events and related activities.Recruit, schedule, and communicate with volunteers for Metro Phoenix seasonal and year-round programs and events.Ensure proper volunteer screening, background checks, training, and compliance with Protect the Mission policies and volunteer risk-management protocols.Maintain and update the volunteer database and manage volunteer communications, confirmations, and assignments for Metro Phoenix.Develop and maintain relationships with corporate and community partners interested in volunteer opportunities in coordination with Corporate Relations.Provide guidance and support to Metro Phoenix Units and program staff regarding best practices in volunteer management and event support.Plan and coordinate volunteer recognition and appreciation efforts through Metro Phoenix.Ensure volunteers supporting events and programs have a positive and meaningful service experience.Respond to volunteer inquiries and coordinate volunteer participation for Metro Phoenix major holiday and special event activities.Support volunteer engagement through presentations, tours, and community outreach opportunities.Attend networking events and participate in community groups that will expose TSA to beneficial relationships for event; consistently explore ways to create partnerships with local businesses and vendors to enhance events for potential fundraising and promotional opportunities.Work with the Community Relations Director to ensure effective public relations and communication with existing sponsors to keep them abreast of existing and upcoming TSA community engagements and for general event promotionWork in conjunction with the Public Relations Director, Community Relations Director and Social Media and Marketing Manager to effectively market eventsAssist in the preparation and distribution of written materials to support event activities such as brochures, media stories, meeting minutes, letters, event programs and articlesConduct post-event evaluation, including data entry and analysis and producing reports for event stakeholdersEnsure all necessary parties are thanked in a timely mannerCoordinate the dismantling and removal of event paraphernalia and clearing the venue efficientlyWork as a resource to the Advisory and Executive Boards, and provide staff support to the Program and Event CommitteesBe familiar with the goals and objectives, organizational structure, and reporting hierarchy of all TSA operations.Develop and maintain relationships with corporate and community partners in support of events and in conjuction with the Divisional Corporate Relations Director.Work closely with the Development Director, Phoenix area Officers & Corporate Relations Director in managing corporate partnerships in support of Metro Phoenix eventsBuild good working relationships with Corps Officers, Advisory Board (Council) members, program directors, volunteers, and other supporters/potential supporters.Manage the cultivation process, with emphasis on educating corporations on Salvation Army programs available for corporate event partnership in cooperation with the Divisional Corporate Relations Director.Work with the Divisional Public Relations Director to assist in writing event speaking points and scripts when necessaryRecord and report all activities and production statistics on a regular (monthly) basis to the Phoenix Metro Administrative AssistantSolve problems effectively and creatively managing any unforeseen situations or demandsBe willing and prepared to represent The Salvation Army at public meetings, seminars, service clubs, corporations, and other group gatheringsCooperate and participate in approved training programsOther duties as assigned as it relates to the positionPHYSICAL REQUIREMENTS:Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis. The employee must regularly lift and/or move up to 20 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Must have the ability to operate telephone, a desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.QualificationsEducation Bachelors of Communication (preferred)Licenses & Certifications Driver's License (required)Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.