Administrative Associate IV, Buffalo Nations

Posted 2 days ago

montana state universityBozeman (MT)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Colleges, Universities, and Professional Schools

SENIORITY

Mid

SALARY

$25.04 per hour

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About the role

Position Details

Position Information:

Announcement Number STAFF - VA - 27032 For questions regarding this position, please contact:
Jill Falcon Ramaker406-994-6369jillfalcon.ramaker@montana.eduClassification Title Admin Assoc IVWorking Title Administrative Associate IV, Buffalo Nations
Brief Position Overview

Join the Buffalo Nations Food Systems Initiative as our Business Operations Manager and play a vital role in supporting Indigenous-centered education, research, and community engagement. You will work closely with the Director, faculty, students, Indigenous knowledge keepers, and community partners to coordinate programs, manage fiscal operations, and support impactful events and field research. This is an opportunity to contribute meaningfully to culturally grounded programming in a collaborative, mission-driven environment. Position Number 4M1964Department Food Systems Nutrition & Kinesiolog Division College of Education, Health & Human Development Appointment Type Classified Contract Term Fiscal Year SemesterIf other, specify From date If other, specify End dateFLSA Non-ExemptUnion Affiliation FOCUS-MFPEFTE 0.75 Benefits Eligible Eligible Salary $25.04 per hour, commensurate with experience, education, and qualifications Contract Type Classified SalaryIf other, please specify Recruitment Type Open

Position Details

General Statement: The Buffalo Nations Food Systems Initiative, housed within the Department of Food Systems, Nutrition, & Kinesiology, supports educational, research, and community-engaged programming centered on Indigenous food systems and knowledge, partnering with faculty, students, Indigenous knowledge keepers, and community members to advance culturally grounded teaching, research, and outreach.

Duties and Responsibilities:

Provide administrative and operational support for the Buffalo Nations Food Systems Initiative, including calendar management, correspondence, and reception support
Coordinate business and fiscal processes, including budget tracking, procurement, financial reconciliation, and travel and reimbursement processing
Coordinate program logistics, hosted events, workshops, and field research, including travel, lodging, and speaker/elder honoraria arrangements
Maintain Buffalo Nations web and social media platforms and support grant reporting and program assessment

Required Qualifications:

Experience, Education, Knowledge & Skills
Bachelor's degree or an equivalent combination of relevant education and experience
Demonstrated history of progressively responsible administrative experience emphasizing customer service, office operations, or program coordination
Demonstrated proficiency in Microsoft Office Suite, including advanced skills in Word and Excel, with experience preparing and formatting professional documents, reports, and communications
Demonstrated ability to manage multiple priorities, maintain organizational systems, and work collaboratively in a dynamic team environment

Preferred Qualifications:

Experience, Education, Knowledge & Skills
Demonstrated experience working with Tribal Nations, Indigenous communities, or Indigenous knowledge keepers
Demonstrated experience with university or grant-funded fiscal systems and processes (e.g., procurement, travel reimbursement, budget reconciliation)
Demonstrated experience coordinating events, meetings, or field logistics
Demonstrated experience supporting grant administration, reporting, or program assessment
Familiarity with website and social media platform management
The Successful Candidate Will
Cultural responsiveness and respect when working with Indigenous communities and other partners
Strong written and verbal communication skills
High attention to detail and strong organizational abilities
Ability to manage multiple priorities and work independently with sound judgment
Flexibility and adaptability in a fast-paced, mission-driven environment
Discretion and professionalism when handling sensitive or confidential information
Position Special Requirements/Additional Information
This position is not eligible for sponsorship.
Physical Demands
This position may require occasional evening or weekend work to support Buffalo Nations events, workshops, and field research, as well as periodic in-state and/or out-of-state travel.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
This position has supervisory duties? NoPosting Detail Information
Number of Vacancies 1Desired Start Date At the conclusion of a successful search.
Position End Date (if temporary)
Open DateClose Date
Applications will be:
Screening of applications will begin on August 7, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
This position is not eligible for sponsorship.

EEO Statement: Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

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