Virtual Administrative assistant

Remote Administrative SupportWho work remotely and use technology to deliver services to clients globally. Most work from their home offices and receive their project instructions by phone, fax, e-mail or even instant message. Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls (parent company), receiving and directing visitors, word processing, filing, and faxing. ExtensiveA software skill is a must, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator, or associate. Social media and blogging is very important also. PrioritiesRelieve management of administrative detail, all projectsCoordinate work flowUpdate and chase delegated tasks to ensure progress to deadlinesTake initiative in managers absenceKeep projects on scheduleMaintain procedures manual to ensure consistent performance of routinesCommunicationMonitor online chat support during business hoursCompose correspondence/reports for own or managers signatureArrange essential mail in priority action order for bossCheck deadlines on incoming requests and put preliminary work in playProcess replies on own initiative or from bosses dictation or notesResearch, draft or abstract reportsPhoneHandle all inquiries within my capacityArrange "callbacks" to protect bosss timeProvide back-up materials for callbacksRoute calls elsewhere as neededDo phone surveys/inquiries as neededAppointments/Meetings-Prepare agenda in advance-Arrange meeting facilities-Act as recording secretary; prepare action minutes