Associate Development Assistant (Business- East Coast)

Posted 8 days ago

cooleyNew York (NY)

Legal Secretaries and Administrative Assistants Offices of Lawyers

SENIORITY

Mid

SALARY

$58,240.00 - $70,720.00 annually

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About the role

Associate Development Assistant (Business- East Coast) Cooley is seeking an Associate Development Assistant to join the Professional Development Team.

Position summary: The Associate Development Assistant is responsible for handling administrative duties for Associate Development Managers ("ADMs"). Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

Assist ADMs in the planning and coordination of department team meetings and events: Coordinate events and meeting logistics across offices, including reserving meeting rooms, coordinating meeting room set-up, arranging food and beverage service, and ensuring Technology/AV requirements are met
Create program communications, including invitations, reminders, program materials, agendas
Provide ADMs with reporting assistance, which may involve: Attorney utilization, hours, attendance, and time entry compliance
Attorney vacations, leaves of absence, and other transitions
Attorney utilization on major case teams
Pro bono hours/case deadlines, to help ADMs forecast when capacity will open upHigh-low hours to help ADMs load balance across the practice groups
Support ADMs in managing attorney departures and related restaffing needs: Track attorney departure dates
Ensure each departing attorney prepares their client matter transition checklist
Distributes final version of the client matter transition checklist to relevant teams
Provide ADMs with logistical support for mentoring and other talent programs (e.g., track participation, feedback, reimbursements)

Provide ADMs with general administrative support: Submit electronic expense reports and track reimbursements for the ADMsProofread own and other's work with attention to detail and accuracy consistently following standardized rules of language regarding spelling, punctuation, grammar, word usage and sentence structure Assist other functions of the Associate Development team, as needed All other duties as assigned or required

Skills and experience

Required: After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Available to work overtime, as required

Preferred:

Bachelor's degree
Intermediate Excel skills or willingness to learn (independently) and utilizing internal training resources to master the application
Previous general office and computer experience
Prior law firm experience

Competencies:

Strong customer service focus
Effective, efficient, and collegial communication skills, to include interpersonal, written, and presentation
Strong organizational skills, including the ability to handle multiple, ongoing projects and effectively prioritize work
Strong attention to detail
Good judgment and problem-solving skills
Willingness to receive and process critical feedback
Ability to work harmoniously and effectively with others as part of a team
Demonstrated ownership, commitment to the job, and initiative
Confidentiality and discretion

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.The expected hourly pay range for this position with a work schedule of 40 hours per week is $28.00 - $34.00 ($58,240.00 - $70,720.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

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