Accounts Payable Specialist

Responsibilities: Review incoming invoices for accuracy, completeness, and proper approval before entering them into the payment system. Assign correct general ledger or departmental codes to invoices to ensure expenses are recorded appropriately. Process accounts payable transactions in Colleague and maintain reliable documentation for audit and recordkeeping purposes. Prepare and coordinate payment activity, including ACH transactions and scheduled check runs, in accordance with established timelines. Reconcile invoice details against supporting records and resolve discrepancies with internal teams or vendors when needed. Monitor payment status and help ensure vendors are paid accurately and on time. Maintain organized accounts payable files and support reporting needs related to disbursements and outstanding items. Experience handling full-cycle accounts payable responsibilities in a finance or accounting environment with strong attention to detail. Practical knowledge of invoice coding and account coding with strong attention to detail. Hands-on experience processing electronic payments, including ACH, and assisting with check run activities. Familiarity with Colleague software or the ability to quickly learn higher education financial systems. Ability to manage multiple invoices and deadlines while maintaining a high level of accuracy. Strong communication skills for working with vendors and internal departments to address payment questions. Proficiency with standard accounting practices and documentation requirements related to accounts payable.