Executive Assistant – National Security Analysis Department

National Security Analysis Executive Assistant As a National Security Analysis Executive Assistant, your primary responsibility will be to provide proactive, high-level administrative and operational support to both the Mission Area Executive (MAE) and Managing Executive (ME). Serving as a central coordination point for the two executive offices, you will help align priorities, facilitate effective communication, and ensure continuity of leadership activities. This includes: Developing a thorough understanding of the Mission Area and Department, including their work, leadership priorities, unique needs, culture, and stakeholders, and recommending initiatives that support organizational goals. Proactively managing complex calendars, scheduling priorities, domestic and international travel arrangements, expense reimbursements, and IT coordination for both the MAE and ME.Evaluating competing meeting requests and time-sensitive priorities for both executives, exercising sound judgment to resolve scheduling conflicts, recommend alternatives, and communicate changes effectively. Communicating and coordinating effectively with Mission Area and Department leadership, other Laboratory organizations, and external sponsors to ensure seamless executive support. Preparing and coordinating executive and leadership meetings, including agendas, presentation materials, logistics, records of decisions, action-item tracking, and timely follow-up. Partnering with Operations Manager to coordinate sponsor and external visitor engagements, including meeting logistics, applicable security coordination, agendas, and briefing and coordinating Mission Area and Department leadership offsites and special events, facilitating smooth execution and documenting follow-up actions. Anticipating the needs of both executives and developing or improving administrative processes, tools, and communication practices that increase efficiency, coordination, and continuity across executive leadership functions. Providing backup administrative support to other Department Executive Assistants, as operational needs permit. Working collaboratively with entire Executive Admin team and other Mission Area stakeholders as necessary. Ability to work onsite five days per week. You meet our minimum qualifications for the job if you...Have an Associate's degree or equivalent level of experience with at least five years of relevant administrative experience. Demonstrate proficiency in executive calendar management, complex scheduling, travel coordination, document routing, procurement, information organization, and action-item tracking. Have proven ability to identify and resolve administrative issues independently and collaboratively through use of internal resources and other outside initiative, urgency, and sound judgment in anticipating needs, independently resolving issues, and prioritizing multiple time-sensitive requests from senior leaders. Demonstrate critical thinking, conflict resolution, and ability to assess competing priorities and propose practical scheduling or operational excellent interpersonal, communication (written and verbal), and organizational skills. Have proven ability to work tactfully and effectively with staff at all levels, handle sensitive personnel and organizational information with discretion, and lead through influence. Demonstrate advanced level of proficiency in use of applications including Microsoft Outlook, Word, PowerPoint, and Excel. Have hands-on experience in arranging large, complex meetings and conferences with external visitors. Hold an active Secret security clearance. If selected, you will be subject to a government security investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship. You 'll go above and beyond our minimum requirements if you...Have a Bachelor's degree in Business, Economics, or a related discipline with at least ten years of administrative experience in DoD program support, including support to senior executives, Program Managers, or Program Area Managers. Have strong working knowledge of APL administrative policies, procedures, business systems, and organizational practices. Have experience working with government sponsors and in classified environments, including familiarity with associated security protocols. Have demonstrated experience leading administrative process improvements, mentoring or guiding administrative staff, and coordinating across a broad administrative community. Hold an active TS/SCI security clearance. Minimum Rate: $28.05 Hourly Maximum Rate: $50.25 Hourly