Executive Assistant & Office Operations Support

Executive Assistant & Office Operations SupportJoin a growing, independent investment advisory firm in San Diego, CA. We're looking for a proactive, detail-oriented professional who wants to grow with us - someone who can manage both high-level executive support and the operational backbone of a small, dynamic team.Background: CoastEdge Partners, LLC is an independent private investment/multi-family office based in San Diego, CA. We manage and advise over $2.1 billion of assets to a select group of high-net-worth individuals, families, corporations and foundations. Our business model is truly unique, and we are poised to continue to grow our global investment platform. CoastEdge is registered as an investment advisor with the U.S. Securities and Exchange Commission. More information on our firm can be found at www.coastedge.com. Job Description: The Executive Assistant will provide administrative support to the firm and personal support to the Co-Managing Partners to ensure efficient operations of the company. This role will be comprised of approximately 50% firm-related administrative support and 50% personal-related administrative support. Based in San Diego, this full-time position requires the individual to be personable, detail-oriented, and comfortable working in a small but dynamic business.Work Responsibilities: Reporting to the Managing Partners, the Executive Assistant is responsible for, but not limited to: Own calendar and travel management for the Co-Managing Partners - appointments, meetings, flights, accommodations, transportation, and dining reservations.Plan and coordinate personal and business travel itineraries with initial pricing and ongoing price monitoring to ensure value and efficiency.Manage mail, packages, and deliveries - receiving, screening, sorting, and distributing with discretion.Prepare meeting materials, presentations, and work products using printing, copying, and binding equipment.Coordinate client meetings for Ultra High Net Worth individuals including set-up, communication, in-office meal catering, conducted at the highest professional standardsHandle a variety of personal and professional tasks that boost executive efficiency - restaurant reservations, personal appointments, event coordination, and more.Maintain the highest standards of confidentiality, discretion, and professionalism at all times.Prepare and submit expense reports with accuracy and attention to detail.Coordinate small firm events, client gatherings, and personal celebrations.Provide general administrative and ad hoc project support across the firm.Lead office management and facilities coordination - vendor relationships, supplies, workspace cleanliness & organization, and operational improvements.Serve as the welcoming face of the firm - receptionist/front desk duties including greeting visitors, answering phones, and directing calls with professionalism.What You Bring:Strong verbal, written, and interpersonal communication skills - you're the voice and face of the firm.Outstanding organizational skills with excellent attention to detail and accuracy - nothing falls through the cracks.Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new tools quickly.Interest in the financial industry preferred but not required - curiosity and willingness to learn are what matter most.Bachelor's degree preferred (not required). We value experience, attitude, and growth mindset over credentials.2+ years in administrative, executive assistant, or office management roles preferred. Financial services experience is a plus, not a requirement.Solid character references required—we want to hear from people who've seen you in action.Who You Are:We believe the candidates with the best chance of success in this role should have previous experience in an administrative and/or personal assistant role and are seeking a long-term position in the same capacity. Additionally, the ideal candidate would have:Proactive individual with a propensity to take initiative - you see what needs doing and you do it.Resourceful and keen problem-solver - you find solutions, not just problems. Resourcefulness of options for travel and deep understanding or a desire to learn to support high level executive travelRelentless attention to detail with exceptional organizational and time management skills - quality is your standard.Dedicated to superior service and able to remain poised under pressure - calm is your superpowerThe highest level of personal ethics, integrity, and discretion - confidentiality is non-negotiable. (This role involves access to sensitive personal and financial data; strict adherence to confidentiality policies is required.)A good steward – continuously seeking value in all travel reservations and purchases being madeJob Type: Full-timeWork Authorization: United StatesWork Location: La Jolla, CaliforniaWork Hours: Monday – Friday, 8am – 5pmCompensation: Approximately $65,000 D.O.E.Benefits:• Health insurance• Dental insurance• Vision insurance• Paid time off• Flexible spending account• 401(k)Schedule:• 8 hour shift• Day shift• Monday to FridayEducation:• Bachelor's (Preferred) Experience:• Administrative Experience: 2 years (Preferred)• Microsoft Office: 2 years (Preferred)Work Location:• One location