Administrative Manager IV

Administrative IV ManagerT3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our client's daily facility operations, planning, and compliance programs. We are looking for an Administrative IV Manager in Port Hueneme, California.**Contingent Upon Contract Award**Provide financial and program management support services to Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD).Provides oversight of technical projects, encompassing resource allocation, scheduling, execution, performance tracking, reporting, and project closeout. Programs are typically large, multi-year efforts divided into several sub-programs/tasks. Ensures efficient management of tasks and activities, alignment with goals, and necessary support and service to stakeholders.Program Management Support:Defining and implementing the management strategy to the task or projectProvide continuing support during all phases until project completionProvide program management services and support including:Development of project plan and scheduleFacilitating executionTracking and achieving milestonesProject reporting and closeoutSupport overall program: assisting development of long and short-term plans, defining deliverables, providing recommendations, etc.Manage technical milestones, schedules, budgets, and costsProvide DTM, topographical mapping, geodatabase supportFacilitate In-Service Engineering teams executing hardware engineering, software development, and installation execution tasksCoordinate and schedule meetingsManage and guide scrum teamsPerform reporting and data visualization tasking including designing, developing, and maintaining Power BI reportsManage project foldersProgram and Customer Support:Collect, analyze, and interpret dataProduce clear and impactful presentation materials, documents, and visual representations to communicate insights and findingsDevelop interactive dashboardsSupport the development and management of documents: desk guides, Standard Operating Procedures (SOPs), instructions, memos, reports, program and financial plans, training materialsAssist in continuous process improvement, business transformation, strategic planning activities, and quality management program effortsTrack and manage various tasksGather information and data for improvement of future program practicesAssess and recommend methods for improving effectiveness and efficiency of work operations and programsManage training requestsTrack and manage requests via the PRT and purchase requisitions within the N-ERP systemInspect materials received for quality and accuracy using the PDREP databaseServe as content manager for department's website and portalOrganize and facilitate meetings, update schedules, and calendars; coordinate and monitor teleconferencesManage operation of conference facilitiesRequirements:Bachelor's degree in any technical or managerial discipline5 years of professional experience in program/project managementAbility to communicate effectively with government representatives/clientsWorking knowledge of Microsoft Office suiteExperience using various project management strategies and tools, technologies, and techniques to manage tasks/project through all phases until completion (see examples below):Spiral DevelopmentWaterfallCritical PathAgile/ScrumExperience using the following:Digital Terrain Models (DTM)Light Detection and Ranging (LiDAR)AutoCAD, ArcGIS and other geospatial mapping toolsAgile Scrum methodologiesApplying Scaled Agile Framework (SAF)In-Service Engineering Agent (ISEA)Power BIProcurement Request Tool (PRT)N-ERP SystemProduct Data Reporting and Evaluating Program (PDREP)Must possess an active Secret Clearance RequiredThis contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.