Office Manager (Part Time)

Posted today

insight globalBrooklyn (NY)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Mid

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About the role

Job Description: Insight Global is seeking a reliable, detail-oriented Office Manager to oversee day-to-day operations of our govtech client's New York City office. This on-site role requires 4 hours each weekday and is responsible for maintaining a well-stocked, organized, and fully functional workplace, including kitchen and supply management, package handling, vendor coordination, and event readiness. Hours for this role will be 8 am - 12 pm, Monday-Friday. This is a 3-month contract that may become a permanent position.

Required Skills & Experience: Prior experience in office management, administration, hospitality, or facilities- Highly organized and self-directed, with the ability to anticipate needs proactively- Proficiency with Slack or MS Teams (Slack preferred), Google Workspace, and online procurement - Dependable, with consistent on-site availability during scheduled hours- Ability to lift up to 25 pounds (catering deliveries, supply orders)

Responsibilities Include: Events and Team

Prepare the office for events and visitors, including setup, catering, AV, and materials, and restore the space afterward
Coordinate team lunches, celebrations, and team-building events
Support new-hire onboarding by preparing workstations, arranging building access, and assembling welcome materials Kitchen and Supplies
Maintain inventory of kitchen and office supplies, including beverages, snacks, and coffee, and reorder proactively based on usage
Procure additional items as requested by the team, manage spend against a monthly budget, and reconcile receipts on the company card
Prepare and maintain coffee service throughout the day Packages and Mail
Receive, log, and distribute incoming packages and mail
Coordinate outgoing shipments, including FedEx and UPS pickups and returns Office Upkeep
Maintain clean, organized, and fully prepared common areas, kitchen, and meeting rooms
Manage office vendors, including supplies, cleaning, and maintenance
Serve as the primary liaison with building management on access and maintenance requests
Ensure the office complies with health and safety standards and emergency procedures
Monitor office technology (conference room displays, printer paper and toner), escalate issues to IT, and coordinate equipment drop-offs and pickups
Maintain office records, including an equipment inventory (monitors, chairs, docks) and an office guide covering Wi-Fi access, guest policy, building rules, and vendor contacts
Identify and recommend improvements to the office environment based on team feedback
Support ad hoc administrative and operational requests as needed

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