Business Operations Administrator

Posted 8 days ago

porscheCarson (CA)

Business Operations Specialists, All Other Corporate, Subsidiary, and Regional Managing Offices

SENIORITY

Senior

SALARY

$75,000 - $90,000 per year

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About the role

Business Operations Administrator The Business Operations Administrator supports key operational performance, finance operations and business process initiatives across Porsche Engineering Services North America. This role sits at the intersection of process, compliance, and execution. You will contribute to budgeting, financial reporting, vendor management, and operational analytics to ensure accurate business insights and effective decision-making. You will work closely with cross-functional partnersincluding Engineering, HR, Procurement, Finance, PCNA Legal, etc. to ensure accuracy, operational efficiency, and compliance with corporate and US standards. This position also plays a critical role in supporting internal reporting cycles, identifying process improvements, and enhancing the transparency and reliability of operational data. Code number: J000021328Entry level: Professionals

Location: Carson

Organization: Porsche Engineering Services North America, Inc.

Roles & Responsibilities:

Business Operations
Manage day-to-day office and administrative operations to ensure smooth business functioning
Maintain and organize company records, contracts, vendor agreements, and internal documentation
Coordinate with internal teams (management, finance, HRBM) to support operational needsTrack and manage operational budgets, invoices, and expense reporting
Identify opportunities to improve internal processes and workflows
Support Finance department to ensure timely processing of invoices and payments
Maintain internal process documentation and standard operating procedures alongside Human Resource Business Manager
Support cross-functional projects by managing timelines, coordinating stakeholders, and following through until completion
Compliance & Regulatory
Monitor and maintain compliance with local, state, and federal regulations relevant to business operations and building needsTrack licensing renewals, certifications, and regulatory deadlines for the company
Prepare and submit documentation for audits, inspections, or regulatory reviews
Maintain compliance files and ensure recordkeeping meets industry and legal standards
Stay current on changes to codes, ordinances, and regulations that may affect the business
City, Permits & Licensing
Serve as the primary point of contact with city departments, municipal offices, and regulatory agencies
Prepare, submit, and track permit and license applications and renewals
Coordinate inspections and follow up on permit approvals or requirements
Build and maintain relationships with city officials and agency contacts to streamline processes
Research local zoning, building codes, and permitting requirements as needed for projects
Executive Support to CEOPrepare correspondence, reports, presentations, and meeting materials
Coordinate and help prepare for board meetings, client meetings, and internal leadership meetings
Handle confidential information with discretion
Act as a liaison between the CEO and internal/external stakeholders
Assist with special projects and initiatives as directed by the CEOQualifications

Required qualifications include: Bachelor's degree in Business Administration, Public Administration, or related field (or equivalent experience)25 years of experience in operations, administration or complianceStrong working knowledge of US business compliance topics (corporate governance basics, licensing, data privacy standards, etc.)Familiarity with permitting processes, licensing requirements, and regulatory complianceStrong organizational skills with high attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and maintain confidentiality Ability and desire to participate in buildup of new operational structures Comfortable interfacing with government agencies and officials Must demonstrate excellence in all areas of Microsoft Suite

Preferred qualifications include:

Familiarity with Power BI, or other analytics platforms.
Understanding of project-based financial management and cost accounting.
Exposure to German business culture or German language skills.
Interest in operational process improvement.2-5 years of experience in executive support engineering, automotive, or technical environment
Percentage of required travel:

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