Executive Personal Assistant for High-Profile Principal

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pocketbook agencyMiami (FL)

Executive Secretaries and Executive Administrative Assistants Private Households

SENIORITY

Senior

SALARY

$150,000 per year

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About the role

Executive Personal Assistant for High-Profile Principal Time Protector | Connector | Mission-Driven | UHNW We are seeking an intuitive, highly organized Executive/Personal Assistant to support a high-profile principal based in Miami. This role requires exceptional discretion, emotional intelligence, and the ability to seamlessly balance business support, lifestyle management, and household coordination. The ideal candidate thrives in fast-paced environments, anticipates needs before they’re expressed, and acts as a calm, trusted right hand across all areas of the principal’s life.

Responsibilities:

Manage complex and rapidly shifting calendars, appointments, calls, and meeting logistics
Coordinate domestic and international travel, including private aviation, hotel/villa reservations, ground transport, and detailed itineraries
Prepare and organize correspondence, briefings, decks, and confidential materials
Serve as liaison between the principal and internal/external stakeholders, ensuring polished communication and appropriate prioritization
Handle personal scheduling, wellness, and beauty appointments, reservations, gifting, and special occasions
Run errands and manage personal shopping, wardrobe coordination, and packing/unpacking for travel
Maintain strong awareness of principal preferences and ensure continuity across environments (home, business, travel)
Oversee daily household operations in coordination with domestic staff and property management
Schedule vendors, maintenance, repairs, and installations across multiple residences as needed
Track household expenses, payments, invoices, and budgets in partnership with accounting or family office
Ensure the home environment remains organized, well-stocked, and guest‑ready at all times
Support planning and execution of small private gatherings, dinners, philanthropic engagements, and seasonal events
Prepare principal for travel, social engagements, appearances, and professional obligations
Maintain proactive awareness of calendar pacing, preventing overload, and supporting balance

Requirements:

5+ years supporting a UHNW principal, C‑suite executive, celebrity, family office, or similarly high‑demand environment
Exceptional organizational, time‑management, and multitasking skills
Confident communicator with high emotional intelligence and strong judgment
Experience managing household staff and/or property vendors strongly preferred
Valid passport; ability to travel and work outside standard hours as needed
Discreet, polished, and able to maintain full confidentiality at all times

Schedule: Full-time with flexibility required

Compensation: Up to $150K based on experience

Location: Miami, FL

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