Payroll & HRIS Administrator

Posted 10 days ago

humboldt park healthChicago (IL)

Payroll and Timekeeping Clerks Administration of Human Resource Programs (except Education, Public Health, and Veterans' Affairs Programs)

SENIORITY

Senior

SALARY

$80,000 per year

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About the role

Humboldt Park HealthAs a community-based hospital, Humboldt Park Health reinvests in the community through programs that serve the poor and uninsured, manage chronic conditions such as diabetes, provide health education, and promote initiatives and outreach for older adults. We work hard every day to be a place of healing, caring, and connection for the patients and families in the community we call home. Since its founding in 1894, Humboldt Park Health has been deeply committed to serving the Humboldt Park community. Humboldt Park Health is a 200-bed acute care facility providing patient-centered healthcare services focused on quality and compassionate care, ranging from everyday healthcare needs to treatment for the most critical conditions. Caring for others starts with supporting the people who make it possible. We are committed to supporting our employees with meaningful benefits, retirement planning support, and opportunities for continued growth and development. Whether you are seeking a full-time, part-time, or Registry position, you will be part of a compassionate, team-oriented environment dedicated to caring for both our patients and our staff. Benefits eligibility and offerings vary based on employment status and applicable plan requirements. Eligible employees may have access to: Medical, dental, and vision coverage Employer-paid life and AD&D insurance Flexible Spending Account (FSA) options403(b) retirement plan with employer match, subject to eligibility requirements Paid Time Off (PTO), which may increase with years of service Employee discount at the Humboldt Park Health Wellness Center Education reimbursement, subject to eligibility requirements Employee wellness programs Additional voluntary benefits Opportunities for additional shifts, where applicable Benefits, eligibility, and employer contributions are subject to the applicable plan documents, employment status, and organizational policies.

Position Summary: Humboldt Park Health is seeking a highly detail-oriented and systems-savvy Payroll & Human Resources Administrator to own payroll execution, strengthen HR operations, and ensure data integrity across our workforce. This role sits at the intersection of payroll, HRIS administration, and workforce analytics. You will be responsible for ensuring employees are paid accurately and on time, HR data is clean and actionable, and processes are compliant, efficient, and scalable.

Essential Duties and Responsibilities:

Payroll Administration & Management
Own end-to-end payroll processing using UKG UltiPro for a multi-department workforce
Ensure accurate and timely payroll processing, including regular, overtime, and supplemental pay
Manage payroll audits, reconciliations, and pre- and post-processing validations
Maintain compliance with federal, state, and local wage and hour laws
Partner with Finance on payroll reporting, general ledger alignment, and reconciliations
Resolve payroll discrepancies and employee inquiries with urgency and precision
Maintain payroll records in accordance with regulatory requirementsHRIS Administration
Administer employee lifecycle transactions impacting payroll, including hires, transfers, promotions, and terminations
Ensure accuracy of employee data impacting compensation, benefits, and timekeeping
Support benefits administration as it relates to payroll deductions and reporting
Partner with HR Generalists and leadership to ensure compensation changes are properly documented and executed
Maintain personnel records and ensure appropriate documentation is stored and accessibleHR Data & Analytics
Maintain high standards of data integrity within UKG UltiProDevelop and deliver regular and ad hoc reports on payroll, headcount, turnover, and workforce trends
Analyze HR and payroll data to identify discrepancies, trends, and opportunities for improvement
Support leadership reporting needs with clear, actionable insights
Assist in building dashboards and metrics that inform decision-making
Compliance & Process Improvement
Ensure payroll and HR processes align with all applicable labor laws, tax regulations, and internal policies
Maintain audit readiness at all times, including documentation, reporting, and system accuracy
Identify inefficiencies in payroll and HR workflows and implement process improvements
Support HR audits, compliance reviews, and regulatory reporting
Act as a subject matter expert for UKG UltiPro and drive optimization of system capabilities
Create and maintain SOPs for payroll and HR administrative processes

Required Qualifications:

Associate's degree in Human Resources, Accounting, Business Administration, or related field preferred 3+ years of payroll and HR administration experience, preferably in healthcare or a multi-state environment
Strong experience with UKG UltiPro (or UKG Pro) preferred, but not required
Deep understanding of payroll processes, wage and hour laws, and tax compliance
High proficiency in Excel and HRIS reporting tools
Exceptional attention to detail with a zero-error mindset
Strong analytical and problem-solving skills
Ability to handle sensitive and confidential information with discretion
Strong communication skills with the ability to work cross-functionally

ScheduleThis position follows a Full-Time schedule with during business hours. This position is 100% onsite. Flexibility may be required based on patient care and operational needs. Compensation

Pay Range: $80,000 per year

The pay range represents the budgeted compensation range for this position. Final offers may vary based on job-related factors, including qualifications, education, experience, skill set, internal equity, applicable policies, and other factors permitted by law. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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