Executive Assistant

About GVO HospitalityGVO Hospitality is a Los Angeles–based hospitality group operating Hilltop Coffee + Kitchen, Lost,and Somerville, with affiliated businesses in automotive services, retail, and real estate.Position SummaryGVO Hospitality is seeking an Executive Assistant to provide high-level administrative support to thecompany's principal and executive/managerial team. The Executive Assistant serves as a centralpoint of coordination for scheduling, approvals, documentation, and administrative operationsacross multiple business entities. The position requires sound judgment, strict confidentiality, andthe ability to manage concurrent responsibilities through to completion with minimal oversight.Key Responsibilities• Manage the principal's calendar, including scheduling, rescheduling, and meetingcoordination; assist with coordinating meetings between other executives and managers asneeded• Maintain company calendars (Meetings, Deadlines, Out of Office, Launches, etc.) loggingimportant dates promptly and accurately to ensure timely communication and alignment• Route invoices, payment approvals, and documents between the principal, externalaccountants, managers, and the on-site bookkeeper; confirm completion with vendors andother parties• Prepare and process contracts, forms, and applications, including W-9s, ACH documentation,vendor and event paperwork, and government filings• Process annual and monthly permit/licenses renewals across all locations• Administer user access and credentials across company systems (Google Workspace, Toast,Sling, TripleSeat, and related platforms)• Coordinate HR documentation, including offer letters, onboarding and offboarding paperwork,and staff communications, in partnership with the payroll administrator and managers• Assist executive team in drafting employee facing memos• Support event and partnership logistics, including required documentation for activations andoff-site programs• Assist management with troubleshooting company systems (Spectrum, Toast, etc.) bycontacting customer support and/or reaching out to appropriate vendors/partners• Perform occasional in-person tasks across company locations as needed• Process mail between all GVO locations on a weekly basis (pickup, scan, respond, file)• Handle a variety of professional errands as needed, including pickup and drop-offs betweenlocations, mailing and shipping, bank runs and other local logistical tasks.• Serve as a liaison between executives, employees, vendors, external partners and assist incommunicating between parties to resolve issues• Maintain confidential employee, financial and company records via physical and electronicfiling systemsQualifications• Minimum 3–5 years of experience supporting an executive or managing administrativeoperations; hospitality or multi-unit experience preferred• Demonstrated ability to manage tasks independently and follow through in writing• Exceptional organization, time management, and attention to detail• Excellent written and verbal communication skills• Proven discretion in handling confidential company payroll, legal, employee and financialinformation• Proficiency with Google Workspace (Drive, Calendar, Sheets, Docs) and familiarity with Toastpreferred• Comfortable handling errands, pickups/drop-offs, and other ad hoc requests• Valid California driver's license and reliable transportation is a must• Los Angeles based, In person (not a remote/hybrid position)• Seeking a long-term positionLocation and ScheduleOn-site, Los Angeles, CA. Anticipated start date: September 2026, with a training period alongsidethe current Executive Assistant.Pay$28/hr