Executive Assistant

Main Responsibilities: Manage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives. Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed. Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting. Manage sensitive and confidential information with the utmost discretion and integrity. Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently. Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what's happening on the ground. Complete expense reports, handle personal tasks as needed, and support other executives as needed. Complete expense reports, reconcile corporate card, organize team meetings, offsites, all-hands logistics, interview and onboarding coordination. May support other executives as needed. Preferred Attributes Background in a fast-paced environment finance, technology, AI, or startups preferred Clear, upfront communicator comfortable navigating ambiguity with confidence and composure Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments Strong written and verbal communication skills; professional and warm in every context Strong interpersonal relationships a natural relationship-builder who earns trust quickly across all levels of an organization Good judgment knows when to act independently and when to loop in Tech-savvy and comfortable with modern productivity tools Familiarity with AI tools or workflow automation able to help build and maintain systems that reduce manual lift Why Fireworks? Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving. Build What's Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally. Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AIno bureaucracy, just results. Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation. Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.