Receptionist/Office Administrator

Posted 2 days ago

maximum staffingSanta Fe Springs (CA)

Office Clerks, General Office Administrative Services

SENIORITY

Mid

Apply

About the role

Job Description

Benefits: 401(k) Dental insurance Health insurance Opportunity for advancement Paid time off Maximum Fasteners, Inc. is looking for a dependable, friendly Receptionist / Office Administrator to be the first voice and face of our office. You will answer phones, welcome customers, and handle the invoicing that keeps our books current. If you are organized, comfortable in QuickBooks Online, and like a job where no two days look exactly alike, we would like to meet you. This is a full-time, in-office position.

What You'll Do:

Answer and route incoming calls professionally and promptly
Greet customers and visitors at the front desk and direct them to the right person
Enter vendor invoices into QuickBooks Online accurately and on schedule
Prepare and send customer invoices, and follow up on billing questions
Handle incoming and outgoing mail, plus UPS and FedEx shipments and labels
Order and maintain office supplies
Maintain customer records and files, including data entry, scanning, and filing
Provide light HR and administrative support such as new hire paperwork, timecard collection, and scheduling
Support the office team with other administrative tasks as they come upWhat We're Looking For 1-3 years of receptionist, front desk, or office administration experience

QuickBooks Online experience is required. You should be comfortable entering bills and creating invoices without hand-holding. Solid working knowledge of Microsoft Office or Google Workspace Strong attention to detail, especially with numbers and data entry Clear, courteous communication on the phone and in person Ability to juggle several tasks and stay organized in a busy office Dependable, punctual, and able to work independently High school diploma or equivalent

Nice to Have:

Experience in distribution, manufacturing, or industrial supply
Basic accounts payable and accounts receivable familiarity
Bilingual (English/Spanish)

Maximum Fasteners, Inc. is an equal opportunity employer. We consider all qualified applicants without regard to any characteristic protected by federal, state, or local law.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.