Administrative Assistant, Selections & Move-In (Part Time)

Administrative Assistant, Selections & Move-InStarting Pay Range: $23.00 - $25.23 per hourRegular Schedule: Monday, Wednesday, Friday, 8:00am to 4:30pmPosition OverviewAs the Administrative Assistant, Selections & Move-In, you will play a critical role in ensuring a seamless and highly organized experience for future residents moving into our new West Tower. Supporting the Selections Manager, you will coordinate schedules, maintain documentation, prepare materials, and help create a warm, hospitality-driven environment for residents, families, and vendors.What You'll DoCoordinate and schedule resident selection appointments, follow-ups, and move-in logistics (including elevator use, vendor access, and timing)Maintain accurate records, tracking tools, and documentation to support smooth project operationsPrepare and distribute resident communications, meeting materials, and correspondenceManage finish and fixture samples, ensuring spaces are organized and presentation-readyServe as a welcoming first point of contact for residents, families, and vendorsCoordinate with internal teams and external vendors to support meetings and eventsHandle sensitive information with discretion and maintain confidentiality standardsWhat You'll BringHigh school diploma or GED (associate's degree or related coursework preferred)12 years of administrative or office support experienceStrong Microsoft 365 skills and comfort with databases/CRM systemsExceptional organization and attention to detailWarm, professional communication style with a strong customer service mindsetAbility to manage multiple priorities in a fast-paced environmentDiscretion, sound judgment, and a positive, can-do attitudeWhy Join Horizon HouseBe part of a meaningful expansion that will shape the future of our communityWork in a mission-driven, collaborative environmentContribute to an organization known for exceptional resident experienceGain exposure to a large-scale project in a respected senior living communityBenefits and PerksPTO*Discounted Meals403(b) Retirement & Company MatchORCA Card Discount or Discounted ParkingStaff Scholarship Program - up to $24,000 per year including your dependents*FREE Gym and Pool access for employeesStudent Loan Assistance Program - up to $1,200 per yearFun and Exciting Staff Events*PTO, Benefit plan options, and rates may vary based on the number of hours worked and length of service.The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.Horizon House is an equal opportunity employer and seeks to attract and retain the most qualified individuals without regard to race, color, religion, national origin, gender or gender identity, sexual orientation, age, genetic information, disability, or veteran status. Learn more about what it means to be an Equal Opportunity Employer. Additional information can be found here.All staff must demonstrate the legal right to work in the United States. Horizon House is an E-Verify employer. All applicants offered a role must pass a DSHS background check, and drug screening.We are committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need special assistance or accommodations while seeking employment, please email hire@horizonhouse.org or call (206) 382-3175 with the nature of your request.