Executive Assistant to Chief Executive Officer

Our client is an entertainment company seeking a full-time Executive Assistant to support their CEO.This role is part of a tight-knit executive support team and the Executive Assistant will report directly to the Chief of Staff, with a dotted line to the CEO.This is a highly demanding, scheduling- and travel-intensive role. The CEO operates at a rapid pace across multiple ventures, high-profile partnerships, and constant meetings. The ideal candidate thrives in a high-volume, ever-shifting environment and views complex calendar management and travel logistics as their core craft - not an administrative afterthought. This person must be detail-oriented, discreet, and emotionally intelligent, with strong awareness of pop culture, sports, business news, and emerging trends. The ability to read a room, communicate clearly, and operate with impeccable judgment is essential, as this role involves exposure to high-level partners and investors. This is an in-person role based in Los Angeles.

This role requires someone who enjoys being “in the weeds” of scheduling and can handle daily pivots with calm precision. Meeting Preparation & Follow-Through Build structured agendas and compile briefing materials to ensure the CEO is fully prepared Draft concise prep documents and face-sheet summaries for external introductions Coordinate with division and project leads to ensure materials are current and aligned Sit in on meetings (in-room or virtual) as requested to capture decisions, owners, and deadlines Send post-meeting follow-ups with clear action items and track execution to completion Draft high-priority communications (emails, updates, decks) in the CEO’s tone with minimal edits required Travel & Logistics (Extremely Travel-Heavy) Own all business and personal travel logistics - domestic and international Manage complex itineraries across commercial and private aviation Coordinate hotels, ground transportation, security, restaurant reservations, and on-the-ground movement Track travel changes in real time and proactively reroute when delays occur Prepare clear, comprehensive itineraries with backup plans Manage cross-functional coordination during travel (assistants, production teams, partners, venues) This role requires someone who treats travel logistics as a strategic function—anticipating disruptions before they happen and executing seamless pivots under pressure. Operations & Executive Support Partner closely with the Chief of Staff to track all CEO correspondence and priorities Conduct clear, efficient check-ins to surface scheduling conflicts and key updates Handle internal and external communications with discretion and polish Oversee and reconcile business expenses with timely, organized reporting Implement and maintain systems for tracking expenses and approvals Manage professional gifting and proactively track important milestones Support the planning and execution of business dinners, events, and gatherings Maintain strict confidentiality at all times Anticipate needs and remove friction so the CEO can operate at full capacity