Construction AP Clerk

Posted 2 days ago

us wdsTampa (FL)

Bookkeeping, Accounting, and Auditing Clerks Commercial and Institutional Building Construction

SENIORITY

Mid

SALARY

$45,000–$55,000 per year

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About the role

Location: Tampa, FL · Hillsborough County, FL

Type: Full-time, non-exempt

Reports to: VP-Controller

Pay: $45,000–$55,000 per year, based on experience

About us: US-WDS, Inc. is a growing, private equity-backed window and door dealing company with residential operations across three locations and a commercial construction division. Our accounting team is small, hands-on, and central to how the business runs.

About the role: You'll own accounts payable for both our residential and commercial businesses. Commercial projects run for months or years, so accurate job cost coding, retainage, and lien waiver tracking matter. If you've handled construction AP and like keeping a high volume of invoices clean and on time, this role is for you.

What you'll do:

Process vendor invoices and subcontractor pay applications for residential and commercial entities
Code invoices to the correct job, phase, and cost code, working with project managers on approvals
Match subcontractor pay applications to subcontracts, commitments, and approved change orders
Withhold and track retainage, and collect conditional and unconditional lien waivers before payment
Help Maintain Job Masters and WIP Reporting
Track subcontractor insurance certificates and compliance documents
Prepare weekly payment runs for review and approval
Set up new vendors and collect W-9s, with changes approved by the Accounting Manager
Maintain AP aging, reconcile vendor statements, and resolve discrepancies
Support month-end close with AP cutoff, accruals, and job cost reports
Prepare 1099s at year-end
What you bring 2+ years of accounts payable experience, with at least 1 year in construction
Working knowledge of job costing, retainage, and lien waivers
Experience with a construction accounting system such as NetSuite, QuickBooks Online, Sage Intact, Solid Excel skills, including lookups and pivot tables
Strong attention to detail and the ability to manage high invoice volume against deadlines
Clear communication with vendors, subcontractors, and project managers

Nice to have:

Experience with both residential and commercial construction
Familiarity with AIA pay applications (G702/G703)
Associate's degree in accounting or a related field

What we offer: Health, dental, and vision insurance

401(k) with match
Paid time off and holidays
Other benefitsUS-WDS, Inc. is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

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