Billing Specialist
imtasMcLean (VA)
About the role
Overview:
As Billing Specialist, you drive accurate government invoicing and financial reporting to support project objectives. You will partner with program managers and clients to track costs, manage subcontracts, and ensure timely, compliant financial deliverables. The role blends billing, AP, and project administration to monitor performance and keep contract spending aligned with budgets. You will communicate results and contribute to internal reviews and program data needs, enabling financial visibility and accountability. This position offers a meaningful opportunity to impact government programs by ensuring precision and timeliness in financial processes.
Responsibilities:
- Prepare and submit monthly CLIN-based invoices for government clients within award requirements
- Create monthly burn summaries and follow up on past-due invoices
- Process project-related vendor invoices accurately and on time
- Maintain subcontractor timekeeping system and monitor project spending for variances
- Ensure costs and manpower are charged to correct job numbers and within budget
- Support Internal Program Review (IPR) presentations and financial Contract Data Requirements (CDRL) for programs
- Assist in subcontractor allocations, cost and vendor accruals per IMTAS and internal policies
- Communicate with clients on invoicing, receivables, and project reporting
- Assist in project closeout and respond to inquiries from internal/external clients
- May perform other duties as assigned
Key requirements:
- Bachelor's degree in a related field with 2–4 years of billing and accounting experience for government contracts
- Experience with Time & Materials (T&M), Firm Fixed Price (FFP), and Cost Plus Fixed Fee (CPFF) contracts
- Knowledge of contract financial processes and government award requirements
- Strong written and verbal communication skills
- Ability to work with cross-functional teams and meet deadlines
- Attention to detail
- Timely and clear communication
- Professional demeanor in client interactions
- Government contract billing and accounting
- Budget monitoring and variance analysisCDRL and IPP/IPR support
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