Administrative Assistant

Posted 2 days ago

veracity solutionsSan Jose (CA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Junior

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About the role

Administrative Assistant

Location: San Jose, California Work Type: Long-Term Contract Positions: 1 The Administrative Assistant is responsible for providing day-to-day administrative and clerical support to ensure efficient office operations. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

Administrative Support
Provide general administrative support to teams and leadership Manage calendars, schedule meetings, and coordinate appointments Handle correspondence, emails, and phone communications
Documentation & Record Management
Prepare, format, and maintain documents, reports, and presentations Organize and maintain filing systems (electronic and physical) Ensure accuracy and confidentiality of records
Office Coordination
Coordinate office activities and support daily operations Assist with meeting logistics (conference rooms, materials, etc.) Order and manage office supplies
Communication & Coordination
Act as a point of contact between internal teams and external stakeholders Assist in coordinating projects and follow-ups Support onboarding and administrative processes
Data Entry & Reporting
Enter and maintain data in systems and spreadsheets Generate basic reports and track information Assist with tracking tasks, deadlines, and deliverables

Must-Have: Qualifications High School Diploma or equivalent (Associate/Bachelor's preferred) 2+ years of administrative or office support experience Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint) Excellent organizational and multitasking skills Strong verbal and written communication skills

Preferred Qualifications: Experience in corporate or professional office environments Experience with scheduling tools and office systems Ability to work independently and manage priorities Strong problem-solving skills

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