Brokerage/ Sales Coordinator

Posted 2 days ago

burnett specialistsHouston (TX)

Market Research Analysts and Marketing Specialists Offices of Real Estate Agents and Brokers

SENIORITY

Mid

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About the role

Brokerage Sales Coordinator Role Type: Indefinite Contract (Potential for Future Hireno timeline for this)

Location: Houston, Texas (Galleria area)

Parking: Free

Work Arrangement: 100% in-office (future flexibility after 6 months 1 WFH day/week)

Schedule: MondayFriday, 8:00 AM5:00 PMThe ideal candidate is:

Outgoing, confident, persistent, and service-driven Resourceful and autonomous able to track down answers independently without waiting or asking Comfortable taking ownership of projects quickly Not shy, speaks up, jumps in, and brings a "Put me in, Coach" mindset with a strong service mentality Adobe Creative Suite proficiency (especially InDesign, Photoshop, Illustrator) Commercial Real Estate or real-estate operations experience Culture Snapshot Friendly, collaborative, team-first environment Strong sense of support you'll always have access to answers and guidance if needed Non-micromanaged and autonomous work expectations New hires succeed best when they are proactive, outspoken, and take initiative early

Role Overview: This role sits within the Brokerage Operations team and serves as a central point of support for commercial real estate producers, contributing across marketing, operations, administrative, and financial functions. The environment is fast-paced, collaborative, friendly, and team-oriented, with exposure to every aspect of the office by partnering with brokers, marketing, finance, research, and operations.

Key Responsibilities

Marketing Execution: You will produce marketing deliverables using: Adobe InDesign, Adobe Photoshop, and Adobe Illustrator.

Responsibilities include:

Creating brochures, flyers, aerial retail maps, email submissions, social media tiles, direct mail assets, and event-related materials
Managing and maintaining all property listings on: CoStar, LoopNet, View the Space, and the company website
Executing all email marketing campaigns, including creation, scheduling, audience segmentation, and reporting
Developing creative briefs and collaborating with internal and external creative partners
Coordinating vendors for property photography and videography
Ensuring marketing materials reflect real-time availability updates and align with company best-practice standards
Supporting special marketing and office projects as time allows

Adobe Creative Suite experience is strongly preferred, but Adobe tools and internal workflows can be taught to a highly resourceful learner. Brokerage Operations Manage multiple projects simultaneously with minimal direction to the satisfaction of brokers and their clients Gather market research information to create client deliverables such as, market surveys, tour books, and competitive sets Contribute to standardized client-reporting documents Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information Collect broker expense receipts according to the T&E policy Administrative and Office Support General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements Supporting team initiatives with a strong service mindset

Required Qualifications:

1-3+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
Bachelor's Degree is highly preferred but not required.
Outstanding organizational and project management skills
Comfortable and confident taking charge of a project or situation in order to meet business/client goals
Self-starter; able to start and complete projects independently
Excellent written and oral communications; conveys ideas clearly and concisely
Team-oriented; works well with others in a cross-functional way to get the job done
Impeccable attention to detail; completed projects and tasks with thoroughness at each step
Advanced Microsoft Office product knowledge Excel, Word, PowerPoint, Outlook, TeamsCanva experience is a plus
Experience with Adobe Creative Suite products, including InDesign, Photoshop, and Illustrator - Required
Ability to learn new software and in-house platforms

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