Office Coordinator

ABOUT THE ROLEIn this role, you will perform essential accounting, operations, and administrative tasks to support our three engineering offices in Burlington, VT, Lebanon, NH, and Saratoga Springs, NY. As a part of our dynamic administrative team, you will receive excellent mentoring and training from our HR and Accounting professionals in preparation for their time on parent leave starting in December 2026. This is a permanent position based in our Burlington, VT office with the opportunity for a hybrid schedule (potential to be partially remote).  It is anticipated this position will require 32 – 40 hours per week. It is possible this position will reduce to 16 – 24 hours per week as employees return from parent leave starting in April, 2027. Responsibilities are likely to be primarily accounting focused starting in April 2027.The following are examples of potential key responsibilities. If you have experience in some, all, or a range of these duties, you should apply.Accounting DutiesPayroll.Manage the end-to-end invoicing process, including generating, reviewing, and sending invoices to clients.Add vendor invoices for payment processing.Resolve billing discrepancies and client inquiries regarding invoices.Apply received client payments accurately to corresponding invoices in the accounting system.Manage accounts payable and receivable by processing bills, tracking invoices, and recording customer payments.Monitor accounts receivable aging reports and perform proactive collections follow-up on overdue accounts.Update planning sheet monthly.Bank deposit preparation.Vendor filing.Office Operations Responsibilities Answer incoming calls, forward messages.Insurance (Health, Dental, Vision and Life, STD, LTD, AD&D) coordination and management.Recruiting.Execute timely multi-channel job postings. Maintain live-jobs spreadsheet.Filter Resumes for leadership.Coordinate timely communications with candidates.Assist with onboarding.Day to day operations support including IT coordination and support, ordering office supplies.New project setup as requested by project manager.Assist with event planning including monthly lunches, office socials in our various offices, annual holiday party, summer picnic, etc.Assist with in person event set-up such as packing career fair bags, client gifting table, fall party set up, and attendee check-in at events.Salary: $24-$31 per hour. This position is a non-exempt position. The hourly rate is commensurate with experience. ABOUT YOUWe are seeking someone with strong organizational skills, and clear written and verbal communication skills to join our vibrant administrative team! QUALIFICATIONS:Light bookkeeping skills and ability to learn our system.Deltek Vantagepoint experience is a major plus. Knowledge of—or on-the-job training to learn this software—will be a major part of this role.Payroll experience is a big plus. Knowledge of or training to learn this task will be a major part of this role.Associate Degree or Bachelor of Business Administration, or B.S. in a related field preferred. Comparable work experience is also considered.Strong written and verbal communication skills.Exceptional organizational and project management abilities.Service-based attitude.2 or more years of administrative and/or accounting experience is a big plus.Fluent in Microsoft Office.  ABOUT USLooking for a position at a healthy, vibrant, and highly recognized engineering firm? Look no further! At Engineering Ventures, PC (EV) we integrate a range of exciting civil/structural engineering and related disciplines, which make our offices highly collaborative and our workdays engaging. We are a values-based workplace. We believe we can achieve individual and collective goals by engineering projects that responsibly enhance the quality of life for the communities we serve.Our teams work on a wide variety of fulfilling projects in our communities including urban redevelopment, medical facilities, municipal infrastructure improvements, and private development. Our clients include architects, universities, hospitals, municipalities, non-profits, private developers, and homeowners.We are an energetic team that believes in the satisfaction of engaging in meaningful, challenging, and collaborative work. At EV, we believe happy and motivated people do the best work. We strive to create a culture that promotes teamwork, communication, and work + life balance. This temporary position is not eligible for Company sponsored benefits at this time, except for Paid Sick Leave in accordance with Company policy. THE PERKSCompany retreats and picnicsRemote/hybrid work schedule opportunitiesSocial Events throughout the yearDog Friendly OfficesCompany LunchesCommunity Service and EngagementIf we’ve piqued your interest, please email your resume and cover letter to Teigue Linch at teiguel@engineeringventures.com.– The pay range for this position is $24 - $31 USD non-exempt (hourly). The specific salary offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. Engineering Ventures is an equal opportunity employer. We seek individuals from diverse backgrounds and perspectives. We believe that an inclusive and respectful environment enriches our culture, organization, and our community. Did we mention that we’re a dog friendly workplace?