Inventory Coordinator

Posted 4 days ago

peak event servicesWoburn (MA)

Shipping, Receiving, and Inventory Clerks General Warehousing and Storage

SENIORITY

Mid

SALARY

$75,000 annual

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About the role

Inventory Coordinator From weddings and celebrations to corporate gatherings and major sporting productions, our team works behind the scenes to bring events to life. We take pride in delivering exceptional experiences, embracing creativity, and making every event run seamlessly. We believe extraordinary events start with extraordinary people. If you take pride in your work, enjoy collaborating with a supportive team, and want to be part of something bigger, you'll feel at home here. The Inventory Coordinator is responsible for overseeing inventory for Peak, ensuring that quality of equipment meets the Company's standards, with a focus on inventory controls supporting day-to-day operations. This position requires flexible hours as needed. Will partner with inventory team, internal managers and departments to ensure that inventory is available regionally for short and medium term fulfillment needs. This role is based in our Woburn, MA facility. The Inventory Coordinator will develop a thorough understanding of Peak's Core inventory, and work with members of the management team to maintain an accurate internal inventory to meet client needs. This position is responsible for inputting, updating, and managing daily transfers of equipment between facilities and overseeing transfer process. This position reports directly to the Inventory Manager.

What You'll Do:

Drafts, updates, manages, and oversees equipment transfers between company facilities
Develops and maintains strong understanding of all processes related to inventory transfers
Monitors, assesses, and implements solutions to availability and fulfillment issues for inventory, collaborating with Sales, Fabrication, Transportation, and Inventory teams as needed
Monitors, audits, and regularly removes broken or damaged equipment from inventory
Monitors reporting on equipment returned to non-origin facilities and adjusts as needed
Identifies items requiring re-order as needed to balance regular asset loss
Employs, implements, and assists in developing inventory control processes and improvements to optimize accuracy, and operational and administrative efficiency
Supports Asset Reconciliation team to resolve issues or questions regarding missing inbound/outbound product as needed, via spot audit or other means
Provides ad-hoc inventory reports to management as needed
Conducts frequent spot and partial audits of physical inventory
Assists with creation and maintenance of item SKUs and product catalog
Supports periodical full physical inventory audits
Attends meetings as needed
Travels to other facilities as needed
Works closely with maintenance, fabrication, and department team members to keep all inventory in good rental condition
Performs other related duties as requested
RequirementsWhat You Bring
RequiredAbility to collaborate effectively with all Inventory, Sales, and Operations team members
Strong organizational skills and ability to work with minimal supervision
Performance reporting skills
Ability to lift up to 40 lbs
Ability to work nights, weekends, and holidays as needed
Strong interpersonal skills
Effective communication skills
Strong verbal, written communication, and presentation skills
Commitment to work hours the role requires to accomplish all responsibilities, particularly during seasonally peak times of the year
Proficient knowledge of Microsoft Office and ExcelStrong proficiency with technology
Experience with computerized inventory systems is required

Nice to Have: Experience with ERP systems is preferred but not required.

Compensation and Benefits: $75,000 annual salary, dependent upon experience Paid time off and company holidays Comprehensive benefits package including:

Medical, Dental, and Vision Insurance
Company-Paid Basic Life and AD&D Insurance
Short-Term and Long-Term Disability
Telehealth and Wellness programs
Flexible Spending Accounts (FSAs)
Employee Assistance Program 401(k) with employer matching
Our Culture & Work

A team that has your back: We work across sales, warehouse, logistics, and operations to make every event successful. When challenges come up, our teams step in and support each other. Work that creates real moments: Every event represents something meaningfula wedding, a celebration, a milestone, or a major gathering. Our work helps create experiences people remember for years. Pride in craft and reliability: We deliver consistently and professionally. Our team cares about the details, the quality of our products, and the experience we provide. Opportunities to grow: As we continue to expand, we invest in development, training, and career growth across roles, departments, and locations. Innovation and creativity: We encourage fresh ideas and empower our teams to find new ways to deliver exceptional events. Fun with impact: We work hard, support each other, and take pride in being part of something meaningful.

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