Administrative / Office Assistant

Posted 10 days ago

arquitectonicaMiami (FL)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Architectural Services

SENIORITY

Mid

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About the role

Administrative Assistant Arquitectonica is an award-winning, design-focused architecture and planning firm with a worldwide practice of 500+ employees located in nine offices. Our Miami Office is seeking an Administrative Assistant with a minimum of 3 years' experience to join our team.

Roles and Responsibilities:

Manages and maintains the PM's calendar and all scheduling in real-time preventing conflicts
Prioritizing emails and phone calls, gathering documents to prepare for meetings, and taking meeting minutes
Help manage the day to day production on specific projects to help team meet deadlines accurately
Effectively filtering and coordinating internal and external requests
Provide general support to visitors
Develop and maintain a filing system, typing, copying, scanning, binding, etc.
Maintain contact lists
Handle confidential information with absolute discretion
Reception support during breaks, days off or sick days. Daily schedule is from 9 AM - 6 PM.

Minimum Requirements:

High School Diploma or equivalency
Minimum three years of administrative support experience preferably in the A/E industry.
Candidate must have excellent written and verbal communication skills and possess a strong desire to excel in a fast paced, challenging and client-focused environment.
Strong organizational skills
Ability to interact with senior management, external client organizations and vendors on a professional level.
Must be proficient in Microsoft Office (Word, Excel); Bluebeam Revu and Adobe knowledge a plus
Experience in various technology platforms such as SharePoint, GoToMeetings or Zoom
Bilingual - English & Spanish is preferred

Employee Benefits & Perks: 401KFlexible paid vacation Parking included Arquitectonica International Corporation is an equal opportunity employer committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances. DFWP.Arquitectonica International Corporation is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein. No Third Party Agencies or Submissions Will Be Accepted. Successful applicants must be able to demonstrate authorization to work in the United States upon hire.

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