Executive Assistant & Operations Support

Posted yesterday

assist worldDenver (CO)

Executive Secretaries and Executive Administrative Assistants Office Administrative Services

SENIORITY

Senior

SALARY

$1,200 - $1,300 per month

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About the role

Executive Assistant To CEOAlljoined is a San Francisco-based neurotechnology research company working on decoding thoughts from brain activity. The team is small, research-heavy, and fast-moving, with backgrounds from Harvard, MIT, Stanford, and Meta. The company is making real breakthroughs and moves quickly, so priorities and processes change often.

Role Overview: Jonathan, the CEO, has a steady stream of requests, emails, and small projects coming his way and needs one reliable person to take them off his plate completely. This is a combined Executive Assistant and operations role: running his inbox and calendar, owning practical projects from research to completion, and handling some personal scheduling so he can plan his week around the work. Jonathan has had a poor experience with a past EA who didn't follow up and needed step-by-step direction, so the right person is a self-starter with strong common sense who follows through without being chased, learns quickly, and asks smart clarifying questions when something is unclear.

Key Responsibilities:

Manage Jonathan's inbox: triage incoming email, draft and send clear replies, and make sure nothing gets dropped.
Own the calendar: schedule meetings, protect focus time (e.g. blocked mornings or dedicated project days), and resolve conflicts.
Follow up persistently: when people don't reply to scheduling requests or threads you're looped into, chase them until it's closed out.
Take on operations projects end to end, such as sourcing parking for the team or comparing office phone booths for best value, and come back with a clear recommendation.
Book flights and travel for visitors and team members, balancing good timing with good value.
Handle personal scheduling for Jonathan, including appointments (e.g. dentist) and dinner reservations.
Complete admin and setup tasks independently using available instructions (e.g. registering on Gusto), without needing step-by-step guidance.
Track all open tasks and report progress proactively so Jonathan always knows where things stand.
Skills & ToolsGoogle Workspace (Gmail, Calendar, Drive, Docs, Sheets)
Slack and Notion
Comfortable using AI tools and quick to pick up new software, including the team's internal ML tools
Excellent written and spoken English, including polished, professional email copy
Self-starter with strong judgment and common sense; can work from first principles and figure things out independently
Highly organized with reliable follow-through; executes quickly on multiple tasks at once
Tech-forward and curious; genuine interest in AI and neurotechnology is a strong plus
Minimum 3 to 4 years of Executive Assistant experience, ideally supporting founders or startup teams$1,200 - $1,300 a month
Why Join Alljoined?100% REMOTE$50 birthday bonus$200 testimonial bonus$500 entry monthly raffleNO TRACKER. NO PROBLEM

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