Office Admin

Duties: Provide support to the Client Service Team to create client presentations, industry events/conferences, etc. Coordination of client visits to our facility. Responsible for routine correspondence, travel arrangements, maintaining calendars, organizing and scheduling meetings, coordinating special events and answering calls. Uses independent knowledge and judgment to complete assignments consisting of numerous steps that vary in nature and sequence. Research data and prepares response for requesting person/department. Communicates data in a clear and concise manner to the requester and may recommend appropriate action to be taken. Develops, generates, and updates reports (routine and non-routine) to assist management in making decisions (i.e. renewal status reports).Completes and updates appropriate records and files. Performs special projects as requested by management. Ensures confidentiality of privileged information. Personally respond to requests for information concerning office procedures. Determine which requests to be handled by management, professional staff or other department. Review outgoing materials and correspondence for internal consistency with approved procedures and ensure appropriate authorization is obtained. Develop and maintain non-routine reports (i.e., reference).Serves as a backup to other assistants.