Export Documentation Coordinator

Export Documentation CoordinatorThe primary responsibility of this role is to process, organize, and file documentation for exports of animal protein meals sales.Essential Duties/Responsibilities:Prepares and processes essential shipping documentation, including Bills of Lading, commercial Invoices, and country-specific documents required for international shipmentsCommunicates clearly with team members regarding workload, customer requirements, and problemsLiaises between data entry and logistics teams to ensure missing information is received and customer's requirements are understoodProvides shipment details and documentation to customers when requested updates documentation according to customer's requests with little to no errors generatedResponds to internal and external inquiries related to the status of documents, ensuring clear and timely communicationAccurately inputs shipping data from commercial invoices, bills of lading, and packing lists into the ACE/ AES systemServed as liaison between clients, freight forwarders, Oceans Carriers, and government agencies, including the United States Department of Agriculture (USDA)Resolves documentation or filing errors as neededPerforms other related tasks assigned to support the efficient operation of the export documentation teamOther duties as assignedMinimum Qualifications:Highschool diploma or GED1+ years of experienceExperience with Microsoft Office, including Microsoft Excel & Microsoft OutlookAbility to read, analyze, and interpret common business documents in a timely mannerAbility to apply basic mathematical concepts like addition, subtraction, multiplication, or division and to do this using whole numbers, common fractions and decimalsAbility to define problems, collect data, establish facts, and draw valid conclusion, and take resulting action without little to no supervisionPreferred Qualifications:Proven track record in data management with one year of experience in utilization of business enterprise software and Microsoft Office programsAbility to listen and communicate effectively with customers/clients and employees in an effort to carry out responsibilities or respond to common inquiries from customers/clients, trade groups, or member for the business community and publicAbility to apply basic mathematical concepts like addition, subtraction, multiplication, or division and to do this using whole numbers, common fractions and decimalsAbility to compute rate, ratio and percent and to interpret graphs and diagramAbility to define problems, collect data, establish facts, and draw valid conclusions