Receptionist/Administrative Assistant

Posted 4 days ago

gravity staffingBrooklyn (NY)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Junior

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About the role

The NYC office of a global investment firm is looking for a Receptionist/Administrative Assistant to support their NYC office. This is a fully on-site position (not hybrid), the hours are 8-6 and it's a great opportunity for someone with a couple of years of related experience in a large corporate environment, doing Reception, Admin or Office Coordinator/Manager, who is looking to take their career to the next level.

Responsibilities include: Welcome visitors and direct them appropriately and answer, screen and forward any incoming phone calls; Manage and update conference room reservations within Outlook; Receive and sort daily mail/deliveries/couriers; ensure all packages are delivered to appropriate party; Stock the kitchen and supply room daily and assist other admins with ordering catering for meetings as needed; Ensure reception area is maintained in an orderly fashion; Provide administrative support to designated professionals and teams; Coordinate internal and external meetings, including conference room scheduling, catering, materials preparation, and logistics; Assist with travel booking, itineraries, ground transportation, and track expense reports; Prepare, edit, and distribute correspondence, presentations, reports, and other documents as needed; Support team projects and initiatives by coordinating logistics, tracking action items, and following up on deliverables; Act as a back-up admin for other admins during travel, sick days, etc; Assist in the planning of office events & culture initiatives.

Desired Skills and Experience:

Bachelor’s Degree Preferred
Approx 1-3 years experience in a large corporate setting providing reception, admin or office coordinator support
Attention to detail in the execution of every task incorporating a high degree of professionalism
Proven proficient working with Microsoft Office Suite; Experience with Concur a PlusGood time manager with ability to recognize and set shifting priorities
Ability to be flexible to the needs of the day and maintain a calm composure

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