Real Estate Office Manager / Transaction Coordinator

Posted 3 days ago

susan gale groupMiami (FL)

Real Estate Brokers Offices of Real Estate Agents and Brokers

SENIORITY

Senior

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About the role

Miami Beach | In Office | Monday–Friday 9:30 AM – 5:30 PMWe are a top-performing commercial and residential real estate team based in Miami Beach, specializing in luxury assets and high-level transactions. We are looking for a sharp, highly organized assistant to support our day-to-day operations and help drive deals from initial inquiry through closing. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and understands how to balance client communication, marketing coordination, and transaction management.

Key Responsibilities:

Manage and respond to incoming leads, ensuring timely and professional follow-up
Maintain and organize our database, keeping all contacts and deal flow up to date
Assist in the creation and coordination of marketing materials and property campaigns
Track and manage real estate transactions from start to finish
Ensure all contract deadlines, deliverables, and compliance requirements are met
Coordinate with clients, attorneys, lenders, and other parties throughout the deal process

Qualifications:

Strong organizational and communication skills
Ability to multitask and stay ahead of deadlines
Professional, polished, and client-facing demeanor
Bilingual English / Spanish is a plus
Active real estate license is a plus You will be working directly with a leading luxury team at a prominent brokerage, gaining exposure to high-level deals, boutique hospitality assets, and some of the most unique properties in the South Florida market.

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