Office Coordinator
rpm livingFranklin (TN)
Office Coordinator
Posted 2 days ago
rpm livingFranklin (TN)
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Administrative Services
SENIORITY
Mid
About the role
Responsibilities:
Manage front desk phones, email and in person visitorsAnswer corporate phone line and route calls to appropriate departmentsManage monthly office expensesPlan and coordinate office events, including luncheons, engagement events, and other office gatheringsMonitor inventory and places orders for office equipment, supplies, or provisionsManage monthly office expenses, office P-card, and submit invoicesManage office data and systems such as regional seating chart, workstation reservation system, and conference room reservation systemResolve day-to-day problems and coordinate with stakeholders to obtain solutionsSupport regional offices without office manager as needed with supply orders/meeting prep/corporate experience eventsSupport Corporate-wide office process as needed (corporate-wide mailouts, PopShop Pos/approvals, etc.)
Requirements:
Associates degree in business administration, office management or related field. Experience may substitute for educationOne year of experience in office administrationKnowledge of office management practices, including administrative procedures, record-keeping, and file organizationKnowledge of invoicing, expense tracking, and budgeting processesSkilled in organization, managing multiple priorities, and maintaining an orderly work environmentSkilled in customer service to interact with clients, vendors and staffSkilled in Microsoft OfficeAbility to communicate effectively verbally and in writingAbility to efficiently use office equipment (e.g., printers, copiers, scanners) and software applications essential for office managementAbility to work autonomously with minimal supervision, taking initiative to manage and complete tasks
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.