Legal Operations Manager

Posted today

orionplacementSan Rafael (CA)

Legal Secretaries and Administrative Assistants Offices of Lawyers

SENIORITY

Senior

SALARY

$70,000 per year

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About the role

Pay: $70,000.00 - $90,000.00 per year

Why This Is a Great Opportunity Own the engine room of a respected, high-performing law firm and make a visible impact fast Be the go-to operations partner for attorneys and staff, improving systems, workflows, and accountability Use your numbers skills daily across A R, A P, cost recovery, and trust account processes Work in a stable, professional environment with benefits, flexibility, and long-term growth potential

Location: This is a full-time, in-office role based in San Rafael, CA

Note: Must have law firm operations experience plus strong financial operations skills (A R, A P, cost recovery, trust accounting), be highly organized, and be tech savvy with legal systems. About Our Client They are a well-established Marin County law firm supporting real estate and business clients across transactional and litigation matters. We're known for being organized, responsive, and results-driven, and we take pride in running a tight operation behind the scenes so our attorneys can deliver exceptional work. Confidential Employer.

Job Description:

Own day-to-day legal operations and administrative execution for a busy law practice
Manage billing and payment workflows, including cost recovery, invoicing, A R follow-up, and A P processing
Support trust account administration and ensure accurate, compliant handling of client funds
Maintain clean, consistent digital and physical file systems, naming conventions, and document control
Coordinate key deadlines, renewals, and annual business requirements so nothing slips
Run and improve the firm’s systems and workflows, including case management and payment platforms (Clio and LawPay)
Serve as a professional point of contact for clients, vendors, and internal stakeholders
Track operational tasks, surface issues early, and drive process improvements with the partners
Support HR administration (onboarding basics, tracking requirements, internal coordination)
Assist with light marketing support such as online presence, outreach, and basic coordination as needed
Maintain strict confidentiality and handle sensitive matters with strong judgment

Qualifications:

3+ years of law firm operations experience (legal operations, firm administrator, office manager, senior paralegal with heavy ops)
Strong financial operations capability: A R, A P, invoicing, cost recovery, trust accounting exposure
Comfortable owning annual compliance and business requirement deadlines and checklists
Tech savvy and confident learning new systems quickly (Clio and LawPay experience is strongly preferred)
Excellent organization and follow-through with high document volume and shifting priorities
Strong written communication, proofreading, and polished client-facing professionalism
Why You Will Love Working HereClear ownership: you'll run operations, not just help out
Partners who value structure, accuracy, and proactive communication
A role that blends numbers, systems, and accountability in a way that stays interesting
Professional stability, benefits, and room to grow as the firm continues to expandJPC-692

Job Type: Full-time

Benefits:

Dental insurance
Paid time off
Vision insurance

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