Assitant du ple dveloppement urbain et amnagement durable (F/H)

Assistant Director of Department Assistant to the director of department and their deputy. Reinforcement for the mission managers to support them on predefined missions will be requested as needed based on needs and priorities. Flexibility in the position is necessary. The agent must show discretion regarding the department's files. Possible temporary reinforcements in the population services in case of need. Functions Administrative management and secretariat of the department directorate Management of calls Management of emails, especially on the management of the department (leaves, department meetings, etc.)Management of mail (arrival, departure, layout, signature, classification, etc.)Management of agendas (Outlook), appointment taking, organization of meetings (elected officials, management, partners, residents, etc.)Keeping up to date the HR and organization follow-up tables of the department: leaves, teleworking, training, etc. Classification and archiving Management of photocopies Writing of letters, emails, minutes Interface with other departments Administrative management of the department (outside the urban planning and housing services):Management of mail (arrival, departure, layout, signature, classification, etc.)Management of telephone reception (especially in case of absences of the mission managers) Management of the department's office supplies Relay reception and secretariat during the periods of leave of the assistants of the housing and urban planning services Management of the department's office supplies Specific missions: Management of invoicing, order form commitments, invoice follow-up (E-Sedit Finances software) Collaboration and follow-up for the organization of events (especially with the planning and commerce missions) Support for the planning mission for: Creation or follow-up of databases Organization of complex meetings Constitution of an iconographic base of projects Online publication of articles on the internet Entry and layout of notes Minutes of meetings Support for the affairs land mission for the instruction of Declarations of Intention to Alienate (DIA) (Excel table) and on the EPT software (NetDIA software) Relay reception and secretariat during the periods of leave of the assistants of the housing and urban planning services ProfileKnowledge: Mastery of computer tools and office software Word, Excel, PowerPoint and Outlook indispensable Mastery of the internet tool Knowledge and/or interest in online software (Prezi, The Digital Suite, etc.)Ability to manage agendas and schedules Ability to write letters, emails, minutes and routine documents Know-how: Professional experience and preliminary training in secretariat Adaptability to the work environment and knowledge of the territorial public service Ability to organize: work on several files at the same time (prioritization with the help of the management) Writing skills Appreciation and management of exchanges with the public Ability to learn the use of business software (Net DIA and E-sedit finances and libre office) Know-how: Autonomy and adaptability Relational sense and team work Discretion and loyalty Public service and relationship with the public Please send your cover letter and CV to Madame the Mayor, by email to the following address: recrutement@mairie-arcueil.fr specifying the origin of the announcement.