Office Coordinator - Engineering

South Seas Office CoordinatorWelcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.About our property:Welcome to South Seas, a premier resort destination in the Pyramid Global Hospitality portfolio, located on the beautiful shores of Captiva Island, Florida. Featuring 279 guest rooms and over 7,000 sq ft of meeting and event space, South Seas spans 330 acres of coastal beauty, offering a truly unique setting for hospitality professionals. At South Seas, team members have the opportunity to be part of a resort experience unlike any other, surrounded by pristine beaches, a thriving wildlife preserve, and a setting that showcases the best of Southwest Florida. From supporting memorable events to delivering exceptional guest experiences across the resort's diverse offerings, every role plays an important part in bringing the South Seas experience to life. Joining our team means becoming part of a people-first culture that values teamwork, growth, and a passion for hospitality. Whether you're building your career in guest services, food and beverage, recreation, housekeeping, sales, or another department, you'll find opportunities to learn, grow, and make a meaningful impact. If you're looking for a rewarding career in a unique island setting, we invite you to explore the opportunities available at South Seas and apply today.What you will have an opportunity to do:Our Property:Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise.Our Core Values:Be AuthenticPractice HumilityCultivate TeamworkValue TimeBe TrustworthySouth Seas offers a very competitive salary and generous benefits including:Low-cost Medical, Dental, Vision PlansPaid Life InsuranceShort- and Long-Term DisabilityPaid Time Off & Holidays401(k) with 100% match up to 4 percentCommuter and Company-paid Toll ProgramsEmployee Daily Meal ProgramPosition OverviewThe Office Coordinator is responsible for managing office communications and facilitating key departmental tasks and procedures. We are looking for a team member with strong facility maintenance and or construction office administrative background. Their duties will include yet not limited to oversite of the key departmental administrative responsibilities.Essential FunctionsEssential functions as defined are ILLUSTRATIVE ONLY and not a comprehensive listing of all functions and duties performed by incumbents within this classification. Essential duties and responsibilities may include, but are not limited to, the following:Financial Job DutiesMaintain departmental checkbook, accurately recording all expenses and prepare month end reporting.Prepare and submit invoices for all billable work performed by the engineering department. Must be timely and with backup to post to owner accounts in the month for the month.Assist with weekly pay roll reporting ensuring accurate and timely submissions.Inventories and SuppliesOrdering stock parts and supplies to maintain established par levels on a monthly basis with consideration to budgeted expenses.Sourcing custom and one-off parts to reduce down time on guest units and equipment.Vendor CoordinationAssist procuring proposals and or multiple bids when third party contractors are required for repairs and maintenance.Scheduling of third-party contractors and effectively communicating scheduled work with all necessary resort departments.Record KeepingMaintain and appropriately file all State required inspections, and coordinate schedules of responsible vendors to ensure the resort is always in a compliant status.Coordination of facility maintenance contracts including yet not limited to the list below, to ensure vendors obligations are fulfilled.Pest ControlGrease Trap ServicingEquipment Service ContractsKitchen Hood CleaningWhat Are We Looking For?Position RequirementsHigh School Diploma/GED; AND one (1) year of resort operations support experience; OR an equivalent combination of education, training, and experience.Must be proficient in Office 360, and be able to keystroke at 50 wpm, without error.Working Conditions Physical/Mental RequirementsMust be able to work in a fast paced, deadline driven environment.Mobility to work in an office setting, use standard office equipment.Stamina to sit for extended periods of time.Strength to lift and carry up to 20 pounds.Vision to read printed materials and computer screens with dexterity to utilize computer equipment.Hearing and clear speech to communicate in person or over the telephone.Must be able work in different types of weather sometimes extreme, including high temperatures and humidity.Schedule: days and times may vary based on need, this is not a remote position.Our company ("Company") fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment.As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.Compensation:$20.00 - $25.00Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.