Event Project Manager
pello agencyBel Air (MD)
Event Project Manager
Posted 13 days ago
pello agencyBel Air (MD)
SENIORITY
Senior
About the role
About PelloPello is a live experience agency creating bold, high-impact events for brands that want to stand out. We blend strategy, creativity, and hospitality to create experiences that truly connect. We’re looking for an Event Project Manager who is organized, proactive, and hands-on, with experience and an understanding of trade show management, as well as experience supporting and executing a variety of live events. This role will manage event projects from planning through execution while supporting trade shows, conferences, activations, corporate events, hospitality programs, and other live experiences. The ideal candidate takes ownership, stays ahead of deadlines, solves problems, and stays calm when things change. This is a remote contract position, with a preference for candidates based in San Diego and a strong possibility of transitioning to full-time for the right candidate.
What You’ll Do:
- Event Project Management Manage event projects from planning through execution and closeout
- Build and maintain timelines, checklists, and project deliverables
- Coordinate clients, vendors, venues, production partners, and internal teams
- Track budgets, purchase orders, invoices, and vendor commitments
- Manage multiple projects and deadlines simultaneously
- Communicate project status and proactively identify and solve issues
- Support client communications and relationships
- Participate in site visits, planning meetings, rehearsals, and on-site execution
- Help improve processes and systems to keep projects organized and efficient
- Trade Shows & Exhibitions
- Support trade show planning and execution, including exhibits up to approximately 20x20Coordinate booth builds, graphics, rentals, furniture, AV, electrical, internet, shipping, drayage, labor, and other show services
- Work with general contractors, vendors, show organizers, venues, and internal teams
- Review exhibitor service manuals, floor plans, requirements, deadlines, and orders
- Coordinate shipping and receiving and support booth setup, show operations, and dismantle
- Track trade show budgets, orders, and vendor commitments
- Other Events
- Support and/or manage conferences, corporate events, activations, dinners, hospitality programs, and other live experiences
- Assist with event logistics, vendor coordination, production, budgets, and on-site execution
- Work with senior team members to support larger and more complex events
- What We’re Looking For3–5+ years of experience in event management, experiential marketing, trade shows, or a related field
- Experience and understanding of trade show management, ideally with exhibits up to approximately 20x20Understanding of trade show logistics, including booth builds, drayage, AV, electrical, graphics, labor, and shipping
- Experience working with vendors, general contractors, venues, and show organizers
- Strong organizational, communication, and project management skills
- Ability to manage multiple projects, budgets, and deadlines
- A proactive problem solver who takes initiative and ownership
- Comfortable working independently in a remote environment
- Ability to stay calm and solutions-focused under pressure
- Willingness to travel and work on-site at events
- Experience with Freeman, GES, or similar trade show platforms is a plus
Why PelloYou’ll work on high-profile events and experiences for global brands while joining a team that values ownership, creativity, collaboration, and getting things done.
We’re looking for someone who is organized, resourceful, proactive, and willing to roll up their sleeves to make things happen.
How to Apply:
Submit your resume along with a brief summary of your event and trade show experience, including:
- Types of events and trade shows you've managed or supported
- Approximate trade show booth sizes
- Your specific responsibilities
- Approximate project budgets
- Examples of challenges you've solved or projects you've taken ownership of
Before you apply
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Your profile is current
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A number in mind
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Your notice period
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Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.