Executive Administrator

Vote. Online, a new 501(c)(3) non‐profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans cast their ballots nationwide.JOB DESCRIPTION:Vote. Online is seeking a detail‐oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping internal processes running smoothly and ensuring effective communication across teams and external partners. Responsibilities include handling invoices, coordinating schedules, maintaining office supplies, and supporting day‐to‐day administrative needs. This is an entry‐level position with strong growth potential for candidates interested in organizational operations and leadership support.PRIMARY RESPONSIBILITIES:The primary responsibilities include, but are not limited to the following:Maintain and update data across internal systems, including Google SheetsProcess, track, and ensure timely payment of invoicesCoordinate scheduling and respond to internal and external communicationsBuild and maintain professional relationships with aligned organizationsOversee organization and upkeep of the Vote Online Airtable databaseManage and organize files within Google DriveSupport general administrative and operational needs of the Executive teamMINIMUM QUALIFICATIONS:1–2 years of experience in an administrative, research, or support roleStrong written and verbal communication skills, with an emphasis on clarity and professionalismProficiency with Google Workspace, including Docs and SheetsHighly organized with the ability to manage tasks, timelines, and information efficientlyDemonstrates reliability, accountability, and a consistent follow‐through on responsibilitiesAble to work independently, take initiative, and manage priorities without constant oversightDetail‐oriented with a strong sense of ownership over assigned workDependable, responsive, and able to meet deadlines in a timely mannerPast Executive Assistance experienceAll applicants will be subject to a background check and would be required to sign an NDA for employment.