Zoning Administrative Assistant

Posted 7 days ago

town of new fairfieldNew Fairfield (CT)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Administration of Urban Planning and Community and Rural Development

SENIORITY

Mid

SALARY

$25 - $30 an hour

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About the role

Zoning Administrative Assistant Supervision Received: Zoning Enforcement Officer Supervision Exercised: None

Hours of Work: 20 hours per week (Monday Thursday)

Salary: $25 - $30 an hour (Part time)

Primary Function: Facilitate service to the public regarding various zoning permits, and other general inquiries. Provide clerical support to the zoning enforcement officer.

Specific Duties:

Answer telephones and screen calls.
Handles administrative and clerical operations of the zoning department document management, scheduling, and correspondence.
Search department records and make copies upon requests from the homeowners, realtors, attorneys, banks, etc.
Provide necessary direction to public in proceeding through zoning application process.
Collect fees and provide revenue collection reports for Zoning Department to Finance, Assessor and Selectmen as necessary.
Review and accept permit applications from the public.
Accept applications for submission to Zoning Board of Appeals and Planning Commissions as authorized.
Enter permit application into software system to ensure appropriate recording and implementation.
Coordinates with the Planning Commission, Zoning Commission, and Zoning Board of Appeals part-time secretaries to prepare meeting agendas and distribute required legal notices for public hearings
Keep track of departmental supplies and office equipment. Order supplies as necessary.
Perform other duties as requested.

Qualifications: High School diploma. Two years' experience in a clerical/secretarial position. Excellent administrative, secretarial and organizational skills. Excellent communication and computer skills including knowledge of Microsoft Word and Excel. Ability to read and understand land use regulations, maps, plans and drawings, and be able to explain them to the public. The duties and responsibilities included in this description are not intended to be all-inclusive, and employee will be expected to perform other reasonably job related duties as assigned by management. The Town of New Fairfield reserves the right to revise or change the job duties and responsibilities included herein at any time upon written notice to employee. This description does not constitute a written or implied contract of employment. The Town of New Fairfield is an Equal Opportunity Employer committed to an Affirmative Action Plan in recruiting, appointing, training, evaluating, and promoting personnel on a basis of merit and qualifications, without regard for race, color, religion, sex, age, natural origin, ancestry, marital status, veteran status, pregnancy, sexual orientation, gender identity or expression, disability or genetic information or any other applicable lawful discriminatory standards except in the case of a bona fide occupational qualification. All applicants are subject to a pre-employment drug screen and background check prior to commencement of employment.

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