Office Administrator

Posted yesterday

kellyKearny (NJ)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Mid

SALARY

$25.00 - $28.00 per hour

Apply

About the role

Office Administrator At Kelly, we're passionate about helping you find a job that works for you. We're seeking an Office Administrator to support a manufacturing client in Kearny, NJ. If you're organized, proactive, and enjoy keeping an office running smoothly, we'd love to hear from you!

Location: Kearny, NJ Onsite Pay: $25$28 per hour, based on experience

Why you should apply: Put your administrative skills to work in a role supporting office operations and Human Resources. Work with employees, customers, vendors, and visitors. Use your organizational skills across scheduling, travel, onboarding, and vendor coordination.

What you'll do:

Answer incoming calls, greet visitors, and provide general front office support.
Coordinate visitor badges and direct customers, vendors, and guests to the appropriate contacts.
Manage conference room scheduling and assist with meetings, catering, and guest transportation.
Arrange travel for out-of-town visitors and guests using SAP Concur.
Maintain and submit front office expense reports.
Assist with manufacturing employee onboarding and general HR administrative tasks.
Support ADP registration and scan/upload employee documents.
Assist with hourly employee time punches, maintain the PTO calendar, and help coordinate annual benefits enrollment.
Coordinate office and facilities vendors, including cleaning, uniforms, printers, supplies, and refreshments.
Assist with facility improvement coordination and IT support needs.
Participate in safety meetings and support established quality, environmental, health, and safety procedures.
This job might be an outstanding fit if you:
Have 23 years of administrative or executive administrative experience.
Hold an associate or bachelor's degree.
Have working knowledge of Microsoft Office 365 and SharePoint.
Have experience using SAP Concur for travel arrangements.
Communicate professionally and build positive relationships with employees and visitors.
Can manage competing priorities, maintain accurate records, and handle confidential employee information.
Are self-motivated and comfortable taking initiative.
Can meet the position's physical requirements, including occasional lifting or moving of items weighing up to 50 pounds, with or without reasonable accommodation.

What happens next? Once you apply, we'll review your skills and experience. If you're a match, a Kelly recruiter will contact you to discuss the opportunity. Apply today! Send your updated resume to alik710@kellyservices.com for consideration.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.