Sales Support Specialist

Responsibilities: Serve as the primary point of contact for customers regarding day-to-day operational needs, including order status, documentation requests, service inquiries, and issue resolution. Coordinate customer onboarding activities and ensure completion of required documentation, system setup, and implementation milestones. Support contract preparation, review coordination, execution tracking, and renewal management activities. Monitor customer accounts and maintain accurate account documentation, records, and standard operating procedures. Prepare customer quotes, pricing proposals, bids, and RFP responses based on customer requirements and carrier/vendor rates. Validate pricing accuracy, margin requirements, and supporting documentation to ensure compliance with business standards. Partner with Sales, Operations, Supply Chain, Customer Service, and Finance teams to ensure successful execution of customer commitments. Resolve customer concerns, billing discrepancies, pricing issues, short shipments, and documentation-related exceptions in a timely manner. Monitor invoice aging and proactively follow up with customers regarding outstanding balances and payment-related inquiries. Generate sales reports, dashboards, quarterly business reviews (QBRs), and customer performance metrics to support business decision-making. Assist with forecasting, pipeline reporting, and other sales operations processes. Identify potential upsell and cross-sell opportunities through analysis of customer activity, service gaps, and operational trends, and communicate opportunities to the appropriate sales representative. Facilitate communication between customers, sales representatives, and internal stakeholders to ensure alignment and responsiveness. Maintain proposal, pricing, and operational process templates while continuously identifying opportunities for process improvement. All other duties as assigned to meet evolving business needs.

Education: Associate's degree or Bachelor's degree in Business, Supply Chain, Logistics, Transportation, Sales, Marketing, or a related field, from an accredited college or university, preferred. Equivalent combination of education and experience may be considered.

Experience: Prior experience in customer success, sales support, sales operations, account coordination, customer service, or a related business support role; experience within freight forwarding, transportation, logistics, or supply chain environments strongly preferred. Strong organizational, prioritization, and project coordination skills with the ability to manage multiple tasks and competing deadlines. Excellent interpersonal, written, and verbal communication skills with a strong customer-focused approach. Proficiency with CRM systems, quoting platforms, transportation management systems (TMS), reporting tools, and Microsoft Excel; experience with Salesforce, CargoWise, WorldTrak, Power BI, or similar platforms preferred. Strong analytical and problem-solving skills, including experience reviewing pricing information, identifying discrepancies, and validating margins. Ability to collaborate effectively across cross-functional teams including Sales, Operations, Supply Chain, Finance, and Customer Service. Familiarity with multimodal freight services, including ground, air, ocean, and expedited transportation is preferred. Demonstrated discretion and confidentiality in handling and protecting sensitive information. Technical: Proficient with common office technologies, including Windows PCs, Microsoft O365 (Outlook, Word, Excel, PowerPoint, etc.) and web conferencing (Teams, Zoom, Webex, etc.)Environment: Comfort commuting to/from and working in a 100% on-site setting (listed in this posting), with travel for related meetings/events.