Administrative Services Assistant (Office Automation)

Administrative Support ServicesIf selected for this position, you will join a well-respected team that is responsible for providing administrative support services. Typical work assignments will include:Provide a variety of administrative assistance services: Compose correspondence such as letters, endorsements, memoranda and electronic correspondence from records or files maintained.Prepare a variety of recurring and special reports, compiling data and obtaining required information. Advise employees on all procedural and administrative functions related to reports.Establish and maintain office files, records, logs, and manuals in accordance with specified file systems and office needs.Perform front desk duties such as screening visitors and accepting phone calls.Receive and review incoming mail and determine if it is appropriate to call to the attention of a supervisor or to redirect to other organizational entities.Disseminate mail (hand-delivered mail, packages, supplies, etc.).Maintain logs of current inventories, conduct inventories of supplies to ascertain stock and reorder levels for offices.Assists with purchasing actions of routine office supplies and general office requirements. Obtain missing or corrected data from supporting documents, operating instructions, or supervisor. Documents include precise specifications and requirements.Assists with government owned vehicles, to include scheduling for maintenance, repairs, and registration of government vehicles assigned to the district in a timely manner.Coordinate and manage facility maintenance requests to ensure timely resolution of issues.Responsibilities will increase and assignments will become more complex as your training and experience progress.