Receptionist We are looking for a professional and reliable team member to fill the receptionist role in our NYC office. This position is required to be in the office. We are a Business Management firm that manages finances for musicians, songwriters, producers, and other high-profile clients in the entertainment space.
Responsibilities include:
Answer phones and greet guests while exhibiting exemplary customer service skills.
Make client check e-deposits; schedule pickups and drop-offs when necessary.
Open and distribute mail; scan for remote workers; manage Return-To-Sender mail for prior clients.
Primary responsibility for ordering meals/treats for NYC office and setting up same; calendaring these events and notifying Firm members.
Maintain client roster.
Setting up conference rooms and placing meal orders for internal and client meetings.
Tracking delivery receipts and saving accordingly.
Work on various Firm projects as requested.
Making photocopies, scanning, scheduling meetings in Outlook, sending faxes.
Work with and delegate work to Administrative Interns.
Requirements:
Maintains confidentiality in all aspects of position. Maintains the ability to use grammatical, spelling and punctuation skills effectively. Must have excellent organizational skills and the ability to multi-task. Possesses excellent interpersonal skills as well as a cooperative and dependable personality. Proficiency in Microsoft Office, specifically Word, Excel and Outlook is required. Must be able to type a minimum of 40 WPM.Experience in an office environment preferred, experience in a customer-facing role a must. Expected workweek is 37.5 hours, 9:30-6:00 Monday – Friday; some OT may be required.
Salary: $40-45k, commensurate with experience
