Business Support Administrative Assistant

Business Support Administrative AssistantLocation: Redmond, WAHourly pay: $33- $35We are seeking a highly organized and proactive Administrative Coordinator / Executive Support Specialist to provide administrative and operational support across multiple Microsoft organizations. This role is critical in ensuring smooth day-to-day operations through calendar management, workplace coordination, space planning, employee engagement initiatives, and project support.The ideal candidate is a strong multitasker who thrives in a fast-paced environment, can manage competing priorities independently, and excels at supporting leaders and teams with professionalism, attention to detail, and exceptional customer service.Key ResponsibilitiesProvide administrative support to leaders and teams, ensuring efficient day-to-day business operations.Manage complex calendars, coordinate meetings, and support scheduling across multiple stakeholders and time zones.Assist with workplace operations, space planning, seating management, and organizational resource tracking.Support department financial operations, including expense management, purchasing, and budget-related activities.Coordinate employee engagement programs, events, and internal initiatives.Maintain organizational documentation, floor plans, and operational resources.Collaborate with administrative teams across larger organizations to ensure alignment and continuity of support.Lead and support special projects while ensuring deadlines and business objectives are met.Enforce organizational policies and procedures while serving as a trusted partner to leaders and employees.Required Qualifications2-4 years of administrative experience in a fast-paced corporate environment.3-5 years of calendar management experience, including support for leaders or executives.1-2 years of expense management experience.2-3 years of project coordination or project management experience.Strong knowledge of Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word.Excellent organizational, communication, and customer service skills.Ability to manage competing priorities, maintain confidentiality, and work effectively with diverse stakeholders.Experience supporting remote and global teams.Preferred QualificationsPrevious Microsoft experience strongly preferred.Experience supporting senior executives and large, complex organizations.Knowledge of workplace operations, facilities coordination, or space management.Experience providing calendar coverage and support for executive assistants and administrative teams.Ability to work independently with minimal supervision and navigate complex organizational processes.Ideal CandidateThe ideal candidate is a resourceful and detail-oriented administrative professional who excels at managing calendars, coordinating projects, and supporting operational activities. They build strong relationships across teams, anticipate needs before they arise, and consistently deliver high-quality support in a dynamic and collaborative environment.