Executive Assistant – Private Equity - NYC
Compensation: $100,000–$140,000 base + 15–30% bonus
Experience: 3+ years
Schedule: 4–5 days on-site
Company Overview:
Our client offers a collaborative, high-performance environment that values innovation, accountability, and partnership. They are seeking a driven Executive Assistant to provide high-level support to the C-suite and play a meaningful role in advancing strategic priorities.
Role Overview:
This Executive Assistant will serve as a trusted partner to senior leadership, delivering seamless administrative support while operating as a proactive thought partner in a fast-paced private equity setting. The role involves managing complex schedules and travel, supporting ad hoc initiatives, and ensuring executives can remain focused on high-impact priorities. Success in this position requires discretion, anticipation of needs, and strong organizational judgment.
Key Responsibilities:
Executive & Administrative Support Manage dynamic calendars, schedule meetings, and prioritize commitments to maximize executive efficiency Prepare and organize meeting materials, including agendas, presentations, and reports Screen and manage incoming communications, ensuring timely and appropriate follow-up Travel & Expense Coordination Coordinate complex domestic and international travel, including flights, accommodations, and ground transportation Anticipate travel needs and oversee related documentation and expense tracking Project & Operational Support Support ad hoc projects and firm initiatives, ensuring deadlines and objectives are met Conduct research and prepare briefing materials to inform executive decision-making Stakeholder & Relationship Management Act as a key liaison between executives and internal/external stakeholders Facilitate cross-functional communication to support smooth day-to-day operations Confidentiality & Professional Judgment Handle sensitive information with discretion and professionalism Exercise sound judgment while balancing competing priorities and shifting demands
Qualifications:
Bachelor’s degree or equivalent professional experience preferred 3+ years of experience supporting C-suite or senior executives in a fast-paced environment Demonstrated expertise managing complex calendars and travel logistics Strong organizational, time-management, and multitasking skills Excellent written and verbal communication abilities Proficiency in Microsoft Office (Outlook, Word, Excel, Power Point); familiarity with project management tools a plus Ability to work independently while collaborating effectively with a team High level of professionalism, integrity, and a proactive, solutions-oriented mindset
