Secretary Job at Staffing Solutions Organization LLC in California

Responsibilities: Collaborate with relevant parties regarding scheduled meetings and new appointments. Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations. Compose letters and emails. Revise, compile, and proofread drafts of reports and documents. On a daily basis, keep records and file documents. Design, implement and maintain filing systems, both electronic and paper. Execute accurate analysis and research when needed. Professionally receive guests and clients who visit the office. Make presentations on behalf of management to guests. Review outgoing correspondence for grammar, correctness and completeness, and ensure that appropriate material is attached. Upholding the legal requirements of governing documents, charity law, company law etc (where relevant). Reporting the activities of the organisation and future programmes to members, the press and the public (unless there is an Information or Publicity Officer). Craft and organize information, and create reference tools for easy access. Assure effective and efficient administrative assistance and information. Maintain and operate office equipment. Update and manage calendars. Make travel arrangements.

Requirements: Degree in Business 3+ years in a secretarial role Methodical thinker and thorough understanding of secretarial principles Detail-oriented and phenomenal organizational skills Proficient in Microsoft Office Ability to type at least 40 words per minute Negotiation skills and attention to detail are important Skilled communicator both verbally and in writing Ability to type at least 40 words per minute Proficient in proofreading, spelling, grammar punctuation and math