IT Contracts & Licensing Specialist III

Job TitleOwns contract analysis, vendor relationship management, and commercial negotiation for software licensing, SaaS, and IT services across the IT renewal pipeline. Independently manages routine renewals and contract reviews end to end, leads negotiations to drive savings and improved terms, and partners directly with IT directors and business owners to advance category strategy and cost optimization.ResponsibilitiesContract Management & AnalysisConduct contract reviews and analysis for renewals, identifying cost drivers, price escalations, and optimization opportunitiesAnalyze software licensing agreements including usage rights, termination clauses, and vendor lock in provisionsTrack contract terms and renewal dates to ensure proactive management rather than reactive processingIdentify consolidation opportunities across vendor relationships and contractsRenewal Pipeline ManagementManage the IT contract renewal pipeline end to end, including notifying business owners of upcoming renewals, maintaining data accuracy, and triggering the review processMaintain proactive visibility across the full IT contract portfolio so renewals are managed ahead of expiration rather than processed reactivelyVendor Relationship Management & NegotiationLead vendor negotiations and renewals, applying market pricing, competitive alternatives, and benchmarking data to drive savings and improved commercial termsManage vendor communications during contract negotiations and renewalsOwn routine contract renewals and reviews end to end, exercising independent judgment on commercial terms and escalating only when risk, scope change, or contract value exceeds a defined thresholdCost Optimization & AnalysisPerform spend analysis to identify trends, anomalies, and savings opportunitiesResearch alternative solutions and competitive pricing for existing contractsSupport license optimization by analyzing usage data versus contracted amountsStrategic Procurement SupportAssist with RFP development and vendor evaluation processesMaintain procurement databases and contract repositoriesGenerate reports on procurement metrics, savings, and vendor performanceSupport compliance with organizational procurement policies and proceduresQualificationsMinimum Qualifications:Bachelor's degree in business or related field.Minimum of 5 years experience in procurement, including demonstrated experience in the IT software sourcing category. Additional experience may substitute for educational requirement.Experience with software licensing and SaaS contract models.Understanding of contract terms and ability to identify problematic clauses.Analytical skills for cost comparison and trend analysis.Experience independently negotiating software, SaaS, and services contracts, including price and commercial terms. Demonstrated experience reading complex software, SaaS, and services contracts, identifying commercial and risk issues, and recommending negotiation strategy.Demonstrated ability to manage routine renewals and contract reviews independently, owning the decision end to end.Knowledge of procurement best practices and cost optimization techniques.Preferred Qualifications:Procurement experience specifically in the IT software sourcing category.Comfortable leading without authority and building engagement in a process environment that is still maturing.Strong written and verbal communication, with the ability to tailor stakeholder communication across technical and nontechnical audiences.Experience partnering directly with IT directors and business owners to influence procurement decisions.Familiarity with AI tools and their application to procurement and software contracts; AI related certifications a plus.The annual base salary range for this position is from $97,822 to $146,682, and pay offered will be based on experience and qualifications.Additional InformationWe are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.