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David Careers

Office Manager

Posted 3 days ago

insight globalBaltimore (MD)
Administrative Services ManagersOffice Administrative Services

SENIORITY

Senior

SALARY

$18.40/hr

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About the role

Location: Washington, DC | 100% In-Office
Schedule: Part-Time, 20–25 hours per week
Typical Hours: 10:00 AM–2:00 PM
Starting Pay: $18.40/hrAbout the Company:
Our client is a growing organization within the financial services and insurance space that supports a network of sales professionals and advisors. With an entrepreneurial, fast-paced environment, the company is looking for a highly organized professional who can help keep its Washington, DC office running smoothly while supporting sales operations, recruiting, onboarding, and executive leadership.
Job Description: Insight Global is seeking an Office Manager to support the day-to-day operations of our client's Washington, DC office. This individual will work closely with executive leadership and serve as a key point of support across office administration, sales operations, recruiting, onboarding, advisor relations, and executive scheduling. The ideal candidate is organized, proactive, detail-oriented, and comfortable working independently. This is a great opportunity for a self-starter who enjoys wearing multiple hats and managing competing priorities in a fast-paced environment.
Responsibilities:
  • Manage daily operations of the Washington, DC office
  • Coordinate office supplies, vendors, utilities, equipment, and maintenance
  • Handle incoming calls, visitors, correspondence, and deliveries
  • Manage calendars and coordinate meetings, conference calls, presentations, and office events
  • Maintain accurate CRM information, activity tracking, and administrative reporting
  • Coordinate advisor appointments, training invitations, presentations, contracting, and onboarding
  • Communicate professionally with advisors, carriers, vendors, and business partners
  • Coordinate recruiting activities, interviews, and candidate communication
  • Manage employee and advisor onboarding documentation and training schedules
  • Assist with payroll, benefits, and general HR administration
  • Support executive calendars, meeting preparation, and follow-upTrack invoices, expenses, receipts, and vendor payments
  • Assist with accounting documentation and financial reporting support
  • Monitor deadlines and follow up on outstanding administrative tasks
Required Qualifications:
  • Previous office administration, office management, or similar administrative experienceExperience providing executive-level administrative support
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office and Google Workspace
  • Experience managing calendars and coordinating meetings
  • Ability to manage multiple priorities and deadlines independently
  • Strong attention to detail
  • Professional demeanor and ability to handle confidential information
  • Experience coordinating vendors and general office operations
Preferred Qualifications:
  • CRM experience
  • Financial services or insurance industry experienceExperience supporting dashboards or administrative reporting
  • Advisor onboarding, contracting, or similar experience
What We’re Looking For: We’re looking for someone who takes ownership, stays organized without constant oversight, and is comfortable jumping between different priorities throughout the day. The right candidate will be a strong communicator who can help create structure, keep leadership organized, and ensure that important administrative and sales-related tasks continue moving forward.

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