Inspections Clerk
system one holdingsWhite Plains (NY)
About the role
Inspections ClerkWe are seeking a detail-oriented Inspections Clerk to support the scheduling, tracking, and administration of Housing Quality Standards (HQS) inspections for subsidized housing programs. This onsite role is responsible for coordinating inspection appointments, processing unit abatements, maintaining accurate records and reports, and serving as a liaison between inspectors, landlords, and program participants. The ideal candidate will possess strong organizational, customer service, and administrative skills, with the ability to manage multiple priorities while ensuring compliance with housing program regulations and maintaining confidentiality.
Responsibilities:
- Support overall planning and scheduling of the Housing Quality Standards (including Lead-Based paint compliance) inspections
- Process unit abatements as provided from the inspectors in a timely manner and according to HCR Administrative Plan
- Process lifting of abatements as provided from the inspectors in a timely manner and according to HCR Administrative PlanEnsure HAP payments are not released to owners for units under abatement
- Notify Housing Specialist of units under abatement and moving to HAP Contract termination
- Implement the scheduling and progress metrics and monitor them as well
- Act as a liaison between landlords and inspectors as it relates to the scheduled/missed appointments
- Complete inspection reports for each subsidized unit
- Provide general program information to the public
- Provide administrative support to the inspections department
- Provide trending and data to HQS supervisor
- Prepare reports and logs reflecting appointments scheduled/units abated/recommendations for HAP Contract Terminations for HQS issues
- Manage inspection scheduling and tracking procedure
- Maintain all required records and prepare all required reports utilizing/accessing same records
- All additional duties as assigned by supervisor
Requirements:
- Knowledge of the Housing Choice Voucher Program requirements, policies, and procedures
- Possess strong customer service skills
- Interpret, apply, and enforce the laws and regulations pertaining to housing programs
- Ability to interview effectively
- Must maintain effective working relationships with staff, representatives of local government, program participants, community-based organizations, and the public
- Be able to work independently with minimal supervision
- Ability to effectively perform with constant interruption
- Ability to effectively complete reports, maintain documentation, and accurately complete required forms
- Ability to operate necessary office equipment, computers, and peripherals
- Ability to perform basic arithmetic calculations
- Proficient in all areas of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and be able to create and manipulate such documents
- Must have ability to safeguard confidential and sensitive information
- Ability to determine solutions and follow methods based on transaction needs
- Exercise sound and ethical judgment when acting on behalf of the organization
System One, and its subsidiaries including Joul and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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