Job TitleNew York City | Hybrid Salary: $65,000–$75,000
Job Description:
A prestigious, prominent organization seeks a bilingual Administrative Assistant to support English-speaking U.S. executives in a fast-paced, international business environment. Approximately 90–95% of day-to-day communication is conducted in English. Japanese is used approximately 5–10% of the time, primarily for communication with Japan and Japanese-speaking stakeholders. The ideal candidate is a strong coordinator and organizer who is comfortable working with multiple people, schedules, deadlines, and changing priorities. Experience in administrative support, event planning, project coordination, media/production, conference coordination, travel coordination, or other detail-intensive environments is welcome.
Responsibilities:
Manage calendars and coordinate meetings involving multiple participants.
Schedule meetings across departments, external organizations, and multiple time zones.
Communicate with multiple parties to confirm timing, logistics, and meeting details.
Coordinate domestic and international business travel.
Prepare expense reports, correspondence, and business documents.
Support meetings, events, conferences, and day-to-day office activities.
Follow up with internal and external stakeholders to keep schedules and arrangements on track.
Respond effectively to schedule changes and other time-sensitive requests.
Requirements:
2+ years of administrative, executive support, coordination, event planning, project support, production, or similar experience.
Excellent professional English communication skills and business-level Japanese.
Strong organizational and multitasking skills with close attention to detail.
Ability to coordinate schedules and details involving multiple people and competing priorities.
Comfortable communicating proactively with U.S. executives and other English-speaking stakeholders.
Ability to work in a fast-paced, deadline-driven environment and remain organized when priorities change.
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Additional Information:
Hybrid work schedule.
Candidates must live within a reasonable commuting distance of the New York City office.
Good benefits.
