Facilities Interior Project Manager II (Capital Project Manager II)
portland staffingPortland (ME)
Facilities Interior Project Manager II (Capital Project Manager II)
Posted today
portland staffingPortland (ME)
SENIORITY
Manager
About the role
Facilities Interior Project Manager IIOur Facilities Interior Project Manager II plays a critical role for the Facilities' Moves, Additions and Construction (MAC) team within the Bureau of Fleet and Facilities. This position plans, coordinates, and manages small- to medium-sized design, construction, and renovation projects in City-owned and leased facilities, with a primary focus on commercial office tenant improvements. Responsibilities include managing projects from initial scope development through design, procurement, construction, installation, and closeout; coordinating bureau and tenant moves; and supporting furniture, signage, and wayfinding packages and installations. The position also collaborates with bureau stakeholders to define project requirements, develop scopes of work, and establish project goals to support changing operational needs and workspace requirements. In addition, the Facilities Interior Project Manager II maintains interior finish and furniture standards, technical specifications, and as-built CAD drawings across a portfolio of approximately 18 buildings. Success in this role requires strong project management and interior design expertise, sound financial judgment, effective move management, and the ability to build collaborative relationships through diplomacy, clear communication, and responsive customer service. What you'll get to do: Manage design and construction projects. Plan, coordinate, and oversee small- to medium-sized design, construction, renovation, and installation projects in City-owned and leased facilities. Exercise independent judgment to prioritize and manage multiple projects with varying scopes, schedules, budgets, and levels of complexity. Develop project scopes and coordinate stakeholders. Collaborate with bureau customers, project stakeholders, and City business partners to define project requirements, develop scopes of work, and establish project goals. Facilitate meetings and communicate with stakeholders and executive sponsors. Partner with Senior Capital Project Managers, architects, engineers, and Operations and Maintenance staff on projects requiring broader coordination or specialized expertise. Manage project budgets, schedules, and financial controls. Prepare and/or review design and construction cost estimates for projects typically ranging from $5,000 to $1 million. Develop and maintain project budgets and schedules, evaluate change orders, monitor expenditures, and process invoices and progress payments in a timely manner to ensure responsible stewardship of public funds. Coordinate procurement and contract administration. Support the procurement of design consultants, vendors, and contractors, and manage contracts and consultant and contractor performance to ensure project requirements, deliverables, schedules, and budgets are met. Oversee construction quality, safety, and compliance. Conduct regular site visits and review project deliverables and construction work to verify conformance with approved plans, specifications, applicable building codes, and federal, state, and local laws, regulations, and City policies. Plan and coordinate bureau and tenant moves. Manage moves of varying sizes and complexity within City-owned and leased facilities, primarily office environments. Coordinate with bureau customers, City Technology staff, and other partners to support space transitions, minimize operational disruptions, and ensure furniture, equipment, and related installations are completed effectively. Maintain design standards and facility records. Develop, maintain, and update furniture, interior design finish standards, technical specifications, and as-built CAD drawings to support consistency, functionality, and effective space planning across the City's facilities portfolio. Promote equity and inclusion. Foster an equitable and respectful workplace by recognizing diverse perspectives, supporting inclusive collaboration, and considering the needs of employees, facility users, and the broader community.
The Ideal Candidate Profile:
Brings knowledge of interior design and move management. Understands commercial interior design, move management, furniture selection and installation, interior finishes, space utilization, and workplace functionality. Has relevant education, training, or professional credentials. May have a degree in interior design, interior architecture, architecture, project management, construction management, move management, or a related field, or a professional certification such as PMP, NCIDQ, or LEED AP. These qualifications are valued but not required. Demonstrates sound financial and budget management. Develops reliable cost estimates, monitors project expenditures, evaluates change orders, and makes informed decisions that support effective stewardship of public funds. Manages projects from planning through completion. Coordinates scope development, design, procurement, scheduling, construction, furniture and equipment installation, and project closeout while maintaining established budgets, timelines, and quality standards. Prioritizes safety, quality, and regulatory compliance. Applies relevant building codes, construction standards, safety requirements, and public procurement practices throughout project planning and delivery. Incorporates sustainability into project decisions. Identifies opportunities to improve energy efficiency, apply green building practices, select appropriate materials, and enhance the long-term performance of City facilities. Communicates effectively and builds collaborative partnerships. Engages diverse stakeholders with diplomacy and professionalism, navigates competing needs, resolves concerns constructively, and maintains productive working relationships. Exercises initiative and adapts to changing priorities. Works independently, anticipates challenges, evaluates options, and adjusts plans as needed to keep multiple projects moving forward. Advances equity and inclusion. Values diverse perspectives and considers how design, construction, and space-planning decisions affect employees, facility users, and the community. To Qualify: Applicants must demonstrate how their education, training, and experience meet each of the minimum qualifications listed below: Experience managing design and construction project budgets typically ranging from $5,000 to $1 million, including cost estimating, expenditure monitoring, change order evaluation, and responsible stewardship of public funds. Experience with commercial interior design, furniture packages and installations, and the planning and coordination of office or tenant moves. Experience applying project management principles and practices to commercial interior construction projects, including scope development, planning, coordination, scheduling, contract administration, and budget management. Experience ensuring construction projects comply with applicable federal, state, and local laws, building codes, regulations, and public procurement requirements. Ability to communicate effectively and diplomatically with diverse stakeholders, navigate differing needs and perspectives, and establish and maintain effective working relationships. Ability to exercise initiative and sound judgment while managing multiple projects with varying scopes, priorities, and levels of complexity. Applicants must also: Possess a valid state driver's license and acceptable driving record at the time of hire. Have the ability to pass a Portland Police Level I background check Although not required, you may have one or more of the following: Bachelor's degree or professional certification in interior design/architecture, project management, construction management, or a related field. Professional Certification (PMP, NCDIQ, LEED AP, WELL, etc.)
The Recruitment Process
How to Apply:
Submit your resume and cover letter by the closing date.(Optional) Submit Veterans' Preference documents, if applicable. If this is your first time applying with the City of Portland, or if you haven't requested veteran preference before (and would like to now), please attach your DD214-Member 4 and/or VA Benefit Letter to your application. Once we verify your eligibility, we'll record your veteran preference in our system, so it automatically applies to your future applications. Click here for application tips for resume, supplemental question response and/or cover letter. What to Expect: Application Review - Week of November 9, 2026: We'll review your application materials to ensure you meet the minimum qualifications listed above. Notice/Feedback - Week of November 16, 2026: You will receive an email when the minimum qualification review is complete. If you disagree with the evaluation results, you may request a review within 14 days of the email notice, per City Administrative Rule 3.01.
Selection Process:
Early December: The hiring bureau will review qualified applications, conduct interviews, and check references.
Conditional Job Offer: Final candidates may undergo a background or driving record check, depending on the position.
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